Account Payable And Receivable Specialist

Position Overview

The Accounts Payable & Receivables Specialist is responsible for end-to-end AP and AR operations, including vendor payments, client billing, invoicing, collections follow-ups, reconciliations, and financial reporting. This role works closely with Finance, HR, Payroll, Sales, and Operations to ensure timely payments, accurate client billing, and strong cash flow management.This position requires strong attention to detail, analytical skills, and experience handling monthly recurring billing, EOR invoicing, and multi-client financial operations.

Key Responsibilities

Accounts Payable (AP) Responsibilities

Invoice Processing & Payments

Review,validate, and process vendor invoices, purchase orders, and supporting documents.

Ensure proper coding, approvals, andaccurateentry into accounting systems.

Prepare and schedule payment batches based on due dates, terms, and company guidelines.

Coordinatetimelypayments to vendors, partners, and service providers.

Prepare, review, andsubmitRequests for Payment (RFP) for vendor and partner payments, ensuring all supporting documents are complete andaccurate, and coordinate approvals throughBizLinkin accordance withinternal controls and finance policies.

Vendor Management

Maintainaccurateand updated vendor records.

Respond to vendor inquiries and resolve billing discrepancies promptly.

Coordinate with internal teams tovalidatecharges and approvals.

AP Reconciliation & Reporting

Perform regular AP reconciliations, including vendor statements and aging reports.

Prepare monthly AP summaries and support month-end and year-end closing.

Maintain complete and audit-ready documentation.

Accounts Receivable (AR) & Client Billing Responsibilities

Client Billing & Invoicing

Prepare And Issue Monthly Client Invoices, Including

EOR fees

Payroll-related charges

Recruitment fees

Other service-based billings

Ensure accuracy of billing amounts based on contracts, SOAs, payroll data, and approved computations.

Coordinate with Sales, HR, and Payroll teams tovalidatebilling inputs.

Accounts Receivable Monitoring

Monitoraccountsreceivable aging, track outstanding balances, andidentifyoverdue accounts.

Perform billing reconciliation against payments received.

MaintainaccurateAR records in accounting systems.

Collections & Follow-Ups

Conducttimelypayment follow-ups with clients via email and other communication channels.

Coordinate with internal stakeholders on escalations for overdue or disputed invoices.

Support management with AR status updates and cash flow visibility.

Compliance, Documentation & Controls

Ensure all AP and AR transactionscomply withaccounting standards, internal controls, and Philippine regulations.

Support BIR compliance, VAT tracking, and documentation requirements.

Maintain organized financial records for audits and regulatory reviews.

Process Improvement & Systems

Identifyinefficiencies and recommend improvements in AP, AR, and billing workflows.

Support automation initiatives and optimization of accounting systems.

Assistin improving billing accuracy, turnaround time, and collection efficiency.

Purchasing & Procurement Responsibilities

Source and evaluate supplier and vendor partners through fair and objective assessment, considering cost, quality, reliability, and service capability.

Coordinatetimelyprocurement of goods and services based on approved requests and business needs.

Ensure all purchasescomply withcompany policies, budget approvals, and procurement guidelines.

Obtain and compare quotations, recommend suppliers, and support approval processes.

Coordinate with internal stakeholders to ensureaccuratespecifications and on-time delivery.

Maintain proper documentation for procurement transactions and supplier records.

Qualifications

Bachelor’s degree in Accountancy, Finance, Business Administration, ora relatedfield.

3-5 years of experience in Accounts Payable orgeneral accounting.

Strong knowledge of basic accounting principles and Philippine financial regulations.

Experience with AP and accounting tools such as:SAP, QuickBooks, Xero,Oracle NetSuite, Bill.comor other AP automation platforms

Proficiencyin Microsoft Excel (VLOOKUP, pivot tables, formulas).

Strong analytical and numerical skills with high attention to detail.

Ability to manage multiple deadlines andmaintainaccuracy under pressure.

Excellent communication and vendor management skills.

Experience in shared services, BPO, or fast-paced environments is an advantage.