US Accounts Payable Accountant - Invoice And Payment Processing

The Accounts Payable Accountant is a key role for our growing Accounting Operations Team.

Attention to detail is critical in this position. As part of Accounting Operation, the role supports the company’s day-to-day Accounts Payable needs

What you’ll do:

• Review invoices submitted to Vic.ai and make corrections to invoice data, coding, or supporting information when needed before routing for approval.

• Validate that the approval flow suggested by the AP automation system is accurate and route invoices to the appropriate approvers.

• Review rejected invoices, make or coordinate required corrections, and reroute invoices for approval.
• Monitor invoices in the approval queue, follow up on stalled approvals, and proactively address aging or exception items.

• Process approved invoices for payment through the established Vic.ai and Sage Intacct workflow, ensuring payment information and status are accurate.

• Monitor the Accounts Payable mailbox and ensure invoices are captured in the appropriate AP automation workflow; route non-AP inquiries to the correct department as needed.

• Prepare and support monthly accruals for unpaid, unapproved, or otherwise outstanding invoices.
• Analyze invoice and expense trends, aging, and payment activity and communicate notable variances, exceptions, or risks to the appropriate accounting stakeholders.

• Communicate with internal stakeholders and vendors regarding invoice receipt, approval status, payment timing, and issue resolution in a timely and professional manner.

• Support vendor setup and maintenance activities, coding guidance, and year-end AP activities such as 1099 preparation as needed.

• Assist the Accounting Manager and broader Accounting Operations team with month-end, year-end, and ad-hoc Accounts Payable activities as needed.

• Adapt to evolving business needs, system workflows, and process improvements in a dynamic accounting environment.

• Approximately 6+ years of relevant Accounts Payable accounting experience, preferably in a senior or high- ownership AP role.
• Strong command of accounting fundamentals and day-to-day Accounts Payable processes.
• Strong Excel skills and confidence working across multiple computer platforms and business applications.
• Experience working in technology-enabled or automated AP environments; able to work efficiently through system-based workflows rather than relying on manual processes.
• Experience supporting multi-entity operations.
• Strong problem-solving skills, attention to detail, organization, and the ability to prioritize competing deadlines.
• Clear, concise verbal and written communication skills with the ability to work effectively with internal stakeholders and external vendors, as applicable.

Preferred:

• Hands-on experience with Vic.ai is strongly preferred; experience with a comparable AP automation platform such as Bill.com is also valuable.

• Experience with Sage Intacct is preferred but not required; training can be provided.
• Prior experience with automated invoice approval routing, payment processing, vendor setup, and multi-entity AP operations is preferred.

• HMO with 1 free dependent upon hire
• Life Insurance
• 10% Night Differential Pay
• 20 PTO credits annually
• VL and SL cash conversion
• NIGHTSHIFT
• ONSITE (Makati or Pampanga)
• 70,000 - 74,500 all in