Senior Finance Coordinator

DUTIES AND RESPONSIBILITIES

1. Expense Reimbursement and Liquidation Administration

1.1 Review employee reimbursement and liquidation submissions for completeness and
compliance with company policies.

1.2 Verify receipts, supporting documents, approvals, and required attachments.

1.3 Follow up employees regarding incomplete or deficient submissions.

1.4 Prepare complete reimbursement and liquidation packages for approval and
processing.  
1.5 Maintain reimbursement and liquidation trackers and monitor outstanding
submissions.  
2. Accounts Payable Coordination

2.1 Receive and review vendor invoices and supporting documentation.

2.2 Verify completeness of approvals, purchase requests, contracts, and supporting
documents prior to submission to P&A.

2.3 Coordinate with requestors, approvers, vendors, and P&A regarding documentation
deficiencies and payment requirements.

2.4 Monitor payment schedules and maintain accounts payable monitoring reports.

2.5 Assist in ensuring timely processing of vendor payments.


3. Treasury Administration
  
3.1 Prepare bank forms, resolutions, account maintenance documents, and other
banking requirements.  
3.2 Coordinate with banks regarding account administration, signatory updates, online
banking access, and documentary requirements.

3.3 Maintain banking records, signatory schedules, and treasury documentation.

3.4 Monitor treasury -related action items and follow up outstanding requirements.

4. Procurement and Vendor Administration

4.1 Support vendor accreditation and onboarding activities.

4.2 Collect, review, and maintain vendor documentation, including registration, tax,
banking, and compliance requirements.

4.3 Maintain supplier master files and vendor records.

4.4 Assist in gathering quotations and preparing procurement documentation.

4.5 Maintain procurement trackers and monitor contract renewals and vendor
compliance requirements.

  
5. Compliance and Audit Support

5.1 Coordinate documentary requirements relating to BIR, SEC, local government units,
and other regulatory agencies.

5.2 Maintain compliance calendars and monitor regulatory deadlines.

5.3 Assist in the preparation and submission of supporting documents requested by
auditors, regulators, and external service providers.

5.4 Coordinate with P&A and other service providers regarding compliance
-related 
requirements.  
5.5 Monitor outstanding audit and compliance action items and ensure timely
completion.  

6. Finance Records Management and Document Control

6.1 Maintain organized hard -copy and electronic files of accounting, finance,
procurement, treasury, payroll, tax, and compliance records.

6.2 Ensure proper filing, indexing, safekeeping, and retrieval of invoices, official
receipts, vouchers, tax returns, contracts, bank documents, and other accounting
source documents.  
6.3 Maintain document retention schedules and ensure compliance with BIR and other
statutory record retention requirements.
  
6.4 Coordinate retrieval of documents requested by P&A, auditors, banks, regulators,
and management.  
6.5 Conduct periodic reviews of finance records to ensure completeness and proper
organization.  
7. Finance Operations Coordination

7.1 Serve as the primary coordinator among the Finance Lead, P&A, banks, auditors,
vendors, consultants, and internal stakeholders.

7.2 Monitor finance -related deliverables, action items, and deadlines.

7.3 Maintain finance calendars, trackers, schedules, and monitoring reports.

7.4 Coordinate collection of documents and information required for finance,
procurement, compliance, treasury, and audit activities.

7.5 Escalate issues requiring management attention.

8. Performance Reporting Support

8.1 Assist management in the development and maintenance of organizational
performance scorecards, key performance indicators (KPIs), and management
dashboards.  
8.2 Coordinate with various departments to collect, validate, and consolidate
operational and financial information required for periodic management reporting.

8.3 Prepare supporting schedules, reports, and data summaries for management
review. 
8.4 Maintain performance reporting trackers and monitor the timely submission of
information from business units.

8.5 Assist in monitoring adherence to client firm deadlines, service level commitments,
and other operational performance metrics.

9. Other Duties  
9.1 Support finance process improvement initiatives and documentation projects.

9.2 Assist in the implementation and maintenance of finance policies and procedures.

9.3 Perform other finance operations, procurement, compliance, and administrative
duties assigned by the Finance Director.

 JOB SPECIFICATIONS

1. Education  
1.1. Bachelor’s degree in Accountancy, Finance, Accounting Technology, or a related
business discipline.  
1.2. Certified Public Accountant (CPA) designation is an advantage but is not required.

2. Experience  
2.1. Minimum of five (5) years of progressive experience in accounting, general
accounting, financial reporting, management reporting, or related finance functions.

2.2. Substantial experience in financial statement preparation, general ledger
accounting, journal entries, account and bank reconciliations, and month
-end and year -
end closing activities.

2.3. Experience in preparing and analyzing Profit & Loss (P&L), Balance Sheet, financial,
and management reports, including variance analysis to support financial monitoring
and management decision -making.  
2.4. Experience in tax compliance, audit support, preparation of supporting
documentation, and coordination of requirements involving external auditors and
government regulatory agencies.

2.5.  Experience in reviewing or supporting payroll accounting and payroll
-related 
financial transactions is an advantage.

2.6. Experience in disbursements, intercompany transactions, treasury
-related activities, 
procurement support, or vendor -related finance activities is an advantage.

2.7. Experience supervising or coordinating accounting activities, including work
allocation, monitoring of deliverables, and review of accounting outputs, is an
advantage.  
2.8.  Experience working in a large organization, multinational company, shared services
environment, or professional services organization is an advantage.

3. Knowledge and Technical Competencies

3.1. Strong understanding of accounting principles, financial reporting, general
accounting, and management accounting concepts.

3.2. Working knowledge of Philippine taxation, particularly withholding taxes and BIR
compliance requirements, as well as relevant statutory and regulatory reporting
requirements.  
3.3.  Proficiency in Microsoft Office applications, particularly Microsoft Excel, and
familiarity with Google Workspace or similar productivity tools.
  
3.4. Ability to analyze financial and operational information, identify variances and
issues, and translate financial data into meaningful information to support management
decision -making.  
3.5.  Experience in preparing financial statements, management reports, Profit & 
Loss 
reports, Balance Sheet reports, account reconciliations, and variance analyses.

3.6.  Knowledge of general ledger management, journal entry preparation and review,
bank reconciliation, account reconciliation, and month
-end and year -end closing 
processes.  
3.7. Working knowledge of tax compliance, audit requirements, supporting
documentation, and internal control procedures.

3.8.  Strong organizational skills with the ability to manage multiple deliverables,
deadlines, and competing priorities.

3.9. Ability to monitor finance and accounting activities, maintain appropriate schedules
and supporting documentation, and ensure timely completion of assigned deliverables.

4. Behavioral Competencies

4.1. Strong analytical, critical
-thinking, and problem -solving skills.  
4.2. High level of integrity, accuracy, accountability, and attention to detail.

4.3. Ability to work independently with minimal supervision while effectively
collaborating with team members and other stakeholders.

4.4. Strong written and verbal communication, coordination, and interpersonal skills.

4.5.  Excellent planning, organization, time
-management, and follow -through skills.  
4.6. Ability to manage multiple priorities and consistently meet deadlines in a fast
-paced 
environment.  
4.7. Proactive mindset with a strong sense of ownership and accountability for assigned
responsibilities and deliverables.

4.8.  Ability to establish and maintain effective working relationships with internal
stakeholders, colleagues, external auditors, regulatory agencies, and other external
parties.  
4.9. Ability to lead, guide, and coordinate accounting staff and contribute effectively to
team objectives.