Admin Officer 31O25

An Admin Officer plays a key role in ensuring the smooth operation and management of office activities and processes. This position is integral to maintaining the efficiency and effectiveness of the administrative functions within an organization. An Admin Officer serves as the point of contact for all administrative tasks, from managing office supplies and equipment to coordinating meetings and functions. They are responsible for handling sensitive information with discretion and maintaining the confidentiality of staff and operations. Admin Officers also liaise between management, staff, and external partners to facilitate communication and operational continuity. With excellent organizational, communication, and multitasking abilities, Admin Officers support the organization’s strategic objectives and daily operational needs.

Responsibilities

• Coordinate and oversee daily administrative activities and office operations.
• Manage office supplies inventory, placing orders when necessary to avoid shortages.
• Serve as the primary point of contact for internal and external communications.
• Ensure compliance with office policies and procedures at all levels.
• Organize and schedule meetings, appointments, and conference calls as required.
• Maintain accurate and organized filing systems, both physical and digital.
• Assist in the preparation of regularly scheduled reports and presentations.
• Liaise with facility management vendors, including cleaning and catering services.
• Provide administrative support to senior management and staff as needed.
• Handle incoming and outgoing mail, email, and other communications.
• Support recruitment processes, including posting job ads and scheduling interviews.
• Help coordinate activities related to team-building and employee engagement events.

Requirements

• A bachelor’s degree in business administration or related field is preferred.
• Minimum of three years of experience in an administrative position required.
• Excellent organizational skills, with a high level of attention to detail.
• Strong verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving abilities with an aptitude for troubleshooting office issues.