Project Administrator

Job Category: Administrator

Job Location: Mabalacat, Pampanga

Looking for a new career opportunity with great perks and benefits? Today is the day to land a job that you love and work with an UK-based team! What are you waiting for? Apply now and be the Project Administrator we are looking for!

Why you will love working with this Client?

Harmony Fire is a purpose-driven fire safety consultancy with in-house construction capabilities, delivering pragmatic, proportionate fire safety solutions that protect lives and withstand scrutiny.

Location / Shift

Mabalacat Office, Mid Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Description

To support and assist the Project Manager in delivering highly profitable projects with the highest quality workmanship, compliance and customer satisfaction.

Duties

Key Responsibilities and Accountabilities:

General Administration

• Attend meetings and create meeting minutes and actions – taken, shared, saved + management of follow up to ensure completion
• Manage the team calendar/booking/movements/scheduling of meetings
• Planning, administrating, organising of all current and upcoming works
• Producing draft certificates – PM checks before they send to client
• Order materials to budget or less (PO’s and WO’s)
• Review previous days data (Timesheet/Post installation/Daily reports)
• Prepare payment applications
  
  

People management for trades and sub-contractors

• Prepare payment applications
  
  

Client

• Lead on resident liaison
  
  

Communication

• Be the first point of contact for the client and manage general day to day communications with the site team.
• Communicate update on trackers to PM and wider team.
• Raise internal updates that will affect the forecast of the team
• Notification and escalation of all current and potential issues to PM
  
  

Health and Safety

• Prepare H&S paperwork to client requirements (site set up pack – ordered/produced)
  
  

KPI’s

• Monthly, quarterly and annual Team Revenue & GP targets
• Health and Safety audit
• Customer Satisfaction/NPS
• Timely preparation and ownership of key documents (H&S, Certs, Valuations, Payment Applications)
• Scheduling of works to ensure maximum efficiency
  
  

Requirments

• A good problem solver who perseveres until the job is done
• Ability to develop good working relationships with external customers
• Proactive, confident, tenacious, resilient and flexible
• An ambassador of Harmony’s values and behaviours
• A minimum of two years of administration experience
  
  

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.

Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.

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