Admin Assistant Accounting Assistant Lapu-Lapu Cebu

Job Description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Brgy. Maribago, Lapu- Lapu, Cebu

WORK SET UP: On-site - 6 days a week

POSITION: Admin Analyst

Job Qualifications

Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.

Bachelor's/College Degree in Business Administration or any related field.

Willing to work on-site - 6 days a week

FRESH GRADUATES ARE WELCOME TO APPLY

Job Description

Oversee daily operations, schedules, appointments, and administrative tasks

Handle calls, emails, and correspondence professionally

Conduct regular property inspections and report observations

Monitor consumables and track stock levels for reordering and reporting

Ensure asset accountability, tagging, and tracking

Maintain a detailed and updated master asset inventory

Monitor housekeeping activities and ensure cleaning standards

Ensure compliance with preventive maintenance schedules

Process purchase requests and source vendors with cost comparisons

Prepare bid evaluations and execute purchase orders

Manage vendor relationships and negotiate costs

Process and monitor permits and licenses for timely renewal

Ensure all documents are valid, updated, and properly posted

Manage contracts and ensure proper review, approval, and monitoring

Track insurance requirements and ensure timely renewals

Prepare reports and ensure compliance with company standards

Disseminate important operational information and updates

Manage schedules, deadlines, and maintain trackers, databases, and records

Ensure compliance with accounting and bookkeeping procedures

Manage billing, collections, and payment monitoring

Review contractor and supplier billings

Monitor expenses to stay within budget

Manage petty cash with complete documentation

Conduct customer feedback surveys to improve services

Ensure effective administrative processes to support business growth

Recommend process improvements for better efficiency and service delivery

Participate in trainings, seminars, and company activities

Skills & Competencies

Strong organizational skills for managing workspace, calendars, and filing systems

Effective verbal and written communication with colleagues, clients, and stakeholders

Problem-solving skills to address office, staff, or system-related issues

Good time management to prioritize tasks and meet deadlines

High attention to detail in data entry, scheduling, and reporting

Customer Service Skills To Ensure a Positive Client Experience

Strong interpersonal skills to build and maintain relationships

Teamwork and collaboration across departments

Basic bookkeeping/accounting skills for managing invoices and budgets

Ability to provide advisory support and guidance to team members

Skills in data gathering and analysis for decision-making

Commitment to continuous learning and self-development

Strong decision-making within scope of responsibility

Strategic planning and scheduling of meetings and activities

Basic computer literacy and proficiency in office tools

Strong verbal and written communication skills

Critical thinking for analyzing and solving problems

Ability to multitask and handle multiple responsibilities efficiently