Office Manager

Job Summary

The Office Manager is responsible for coordinating administrative operations within a safety training facility. This role ensures efficient scheduling of training programs, accurate record-keeping, excellent client service, and compliance with certification and safety documentation requirements.

Primary Duties And Responsibilities

• Schedule training courses, instructors, and classrooms for two (2) locations. Coordinate with client organization to meet their training needs. Provide training quotes. Set up Zoom training sessions
• Maintain office supplies and training materials inventory
• Support instructors with scheduling, course preparation, training and safety training assessments
• Supervise, support, and provide vacation relief for office administration staff, and assist with onboarding and training of office staff and instructors
• Accounts Payable, Petty Cash, VISA
• Payroll, Vacation Schedules, Time Off Tracking
• Administrate Training Database – Update courses, pricing, and certificates in database and help troubleshoot any technical issues.
• Manage IOC Fall Arrest – coordinate pickup & drop-offs with fall arrest departments, input inspections in Fall Arrest database,
• Maintain a professional and organized work environment and ensure upkeep of office and training equipment.
• Work with Workplace NL, St. John Ambulance, Cognibox on training, orders, issues, etc.
• Assist with audits or documentation requests
• Ensure compliance with occupational health and safety training standards.
  
  

• Diploma or certificate in Office Administration or Business (preferred)
• 2+ years experience in office manager role
• Experience in training, safety, or compliance environments is an asset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams)
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Ability to manage deadlines and changing schedules
• Problem-solving and decision-making skills