Executive Assistant

Key Responsibilities

• Executive Support
• Manage executive calendars, appointments, meetings, travel arrangements, and daily schedules
• Prepare reports, presentations, correspondence, meeting agendas, minutes, and other executive documents
• Screen, prioritize, and coordinate incoming communications, including emails, phone calls, and requests
• Monitor deadlines, follow up on action items,and ensure timely completion of executive priorities
• Handle confidential information, records, and documents with the highest level of discretion
• Administrative & Office Management
• Oversee the day-to-day administrative operations of the office to ensure an organized, efficient, and professional work environment
• Coordinate office maintenance, repairs, housekeeping, building management, and utility services
• Monitor office supplies, pantry items, company assets, and office equipment, and coordinate procurement, inventory, maintenance, and repairs
• Maintain organized records of permits, licenses, contracts, insurance, and other company documents
• Coordinate meetings, trainings, company events, visitor management, and other administrative activities
• Liaise with vendors, service providers, government agencies, and external partners regarding administrative requirements
• Operational Support
• Assist management in monitoring projects, departmental initiatives, and operational action plans
• Prepare reports, trackers, and status updates for management review and decision-making
• Support process improvement initiatives by identifying administrative efficiencies and recommending enhancements
• Coordinate cross-functional communication to ensure smooth execution of executive directives and company initiatives
• Perform other executive, administrative, and operational duties assigned by the management
  

• At least 1-2 years of experience as an Executive Assistant , Administrative Officer, Office Administrator, Executive Secretary, or in a similar administrative role
• Experience providing direct support to senior executives or management is an advantage
• Experience in office administration, project coordination, or facilities management is preferred