Assistant Manager Administration Vietnam

The Role

This position will be part of the Group Administration Department.

Job Responsibilities

• Budget Management: Oversee Opex, Capex, and Travel & Entertainment Budgets.
• Business Continuity: Manage BCP, Crisis Management, Crisis Support, Pandemic protocols, BCP Tests, and Fire Evacuation.
• Travel Management: Oversee travel reservations, including air tickets, accommodation, and insurance.
• Event Management: Support staff events and manage corporate gifts.
• Facilities Management:
• Areas: Front office, meeting rooms, common areas, office areas, and pantry.
• Tasks: Cleaning, pest control, air-conditioning maintenance, door access control, camera system, floor plan updates, health and safety, multi-functional device maintenance, space sourcing, office renovation, and vendor performance.
• Front Office Operations: Manage reception, scale model, common areas, telecommunication, and courier services.
• Office Services: Handle business card printing, security access, print privileges, nameplate/room signage, workspace setup, and office relocation.
• Parking Management: Register and manage staff parking slots.
• Procurement: Oversee sourcing, approval papers, contract awards, PR/PO, GRN/bills processing, and fixed asset management.
• Physical Security: Manage access control, security reports, intrusion alarms, surveillance systems, and master keys.
• Records Management: File documents according to the file plan.
• Transportation Management: Schedule and manage drivers and transportation.
• Insurance: Manage all risks office insurance.
• Additional Tasks: Perform other duties as assigned by the manager.
  
  
  

Job Requirements

• Proven experience as an Administrative Manager or similar role.
• Understanding of office management procedures and policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• Strong organizational and multitasking abilities.
• Excellent communication and leadership skills.
• Analytical and problem-solving skills.
  
  

Interested applicants, please submit your resume by clicking APPLY NOW.

(We regret that only shortlisted candidates will be notified. Mapletree Investments Pte Ltd shall not be responsible or liable to any recruitment firm or agency in connection with the receipt of any unsolicited information on any prospective candidate.)

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