Legal Assistant - Commercial Real Estate

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

Aird & Berlis LLP is looking to fill an open vacancy for an experienced Legal Assistant in Commercial Real Estate, who will contribute to the overall excellent level of service provided to our clients. The ideal candidate should be someone who takes pride in their work, is detail oriented, reliable, highly organized and has the ability to handle multiple priorities. This is a good position if you are a self-starter and can work independently with minimal supervision.

Responsibilities

• Managing administrative needs of two busy partners practices
• Manage duties related to billing and accounting
• Organizing files and keeping all electronic and physical filing up to date
• Manage duties related to LSO requirements, including in connection with file opening, client verification, entering and tracking CPD hours
• Some assistance with preparation and completion of documentation for commercial real estate purchase, sale and mortgage transactions
• Review title and off title searches, draft title memoranda
• Prepare reporting letters and statements of account
• Handle off title enquiry letters and off-title enquiry charts
• Prepare drafts of requisition letters based upon title search results
• Assist with other projects, financing and development work, as needed
• Produce the highest quality of work
• Handle daily administrative details
• Accountable for all work assigned
• Arrange meetings
• Calendar management
• Takes initiative
• Confidential
  
  

• Minimum of 3 years’ previous experience as a Legal Assistant
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Flexible to work over time as required
• Handle time pressure situations and stress of multiple demands
  
  

• Microsoft Office 365 suite of applications
• Strong verbal and written communication
• Ability to problem solve, remain calm and professional even during heavy workload
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed
  
  

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs