Procurement Manager

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Procurement Manager

Job Code: 2025-FORTWOR-014 Location: Fort Worth, TX FT/PT Status: Full Time

Position Overview Reporting to the Director of Procurement, the Procurement Manager leads strategic sourcing, vendor management, and contract administration using data-driven insights and modern procurement tools. This role evaluates proposals, negotiates contracts, and leverages technologies such as Excel, Power BI, and AI analytics to optimize purchasing decisions. Collaborating across departments while working independently, the Procurement Manager drives efficiency, enforces best practices, and ensures compliance, supporting the organization’s strategic goals.

• Determines the most effective and cost-efficient purchasing strategies for acquiring goods and services.
• Expedites requisitions and purchasing actions as needed to meet operational timelines.
• Maintains complete and accurate documentation for all procurement transactions in compliance with audit and regulatory requirements.
• Researches and evaluates vendors for quality, pricing, and service capabilities.
• Monitors vendor performance and maintains approved vendor and potential bidder lists.
• Collaborates with management and staff to prepare and maintain procurement planning data for all solicitations.
• Plans, organizes, and coordinates the development of bid specifications.
• Prepares and issues solicitations in compliance with applicable policies, procedures, and regulations.
• Establishes evaluation criteria, coordinates evaluator participation, reviews offers for compliance, negotiates best value, recommends vendor selection, and awards contracts.
• Communicates with proposers to address the sufficiency and clarity of solicitation responses.
• Develops, negotiates, and finalizes contracts, amendments, and renewals.
• Maintains organized and accessible contract files.
• Designs, develops, and implements procurement templates, tools, resources, and procedural guides.
• Interprets and applies procurement and contracting policies, rules, and regulations.
• Identifies and addresses staff training and technical assistance needs related to procurement.
• Provides guidance, training, and technical expertise to internal stakeholders on procurement processes.
• Operates with considerable independence and judgment under minimal supervision.
• Performs other duties as assigned
  
  

Minimum Requirements

• Bachelor’s Degree or equivalent work history.
• 3 years (5 years preferred) of progressively responsible experience in public purchasing, including reviewing solicitations, evaluating bids and proposals, ensuring compliance with applicable procurement laws and regulations, and performing end-to-end procurement functions.
• Proven ability to apply logical and analytical thinking to solve complex procurement challenges, interpret regulations, evaluate sourcing options, and develop effective, compliant purchasing solutions, with strong proficiency in critical thinking, problem-solving, sound decision-making, and analyzing numerical and financial data.
• Experience in collecting, analyzing, and interpreting procurement and market data to support sourcing strategies, vendor selection, and contract management.
• Ability to take initiative in learning and owning professional development, staying current on procurement best practices and strategies, and developing a thorough understanding of applicable requirements.
• Proven collaborative leadership skills with the ability to inspire and guide teams, work effectively with stakeholders, and operate independently while contributing as a strong team player.
• Computer proficiency including Microsoft Office and Excel software programs.
• Excellent working knowledge of State and Federal purchasing regulations including 2 CFR
• 200.
• Ability to communicate professionally and effectively with all levels of internal staff, external partners, vendors, and customers, providing excellent service while upholding and enforcing organizational policies and standards.
• Insured and reliable vehicle for transportation.
• Must meet all health and safety requirements, including:
• Passing a pre-employment and/or periodic physical exam
• Annual TB screening
• Background check and renewals as required

Preferred Experience and Skills:

• Proven work experience as a procurement manager, procurement officer or head of procurement.
• Proficiency in leveraging technology to enhance procurement processes, including advanced Microsoft Excel functions, data visualization and reporting tools such as Power BI, and emerging technologies such as AI-driven analytics for market research, spend analysis, and strategic sourcing.
• Prior procurement work experience with Head Start Program and/or Texas Workforce Commission.
• Good knowledge of procurement regulations within Texas Workforce Commission Financial Manual for Grants and Contracts.
• Certified Procurement Professional through State and/or Federal entity.
  
  

Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Must be able to frequently walk, stand and sit.
• Repetitive use of hands; reaching and turning;
• Ability to lift up to 30 pounds; light lifting of supplies and materials;
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
• Must be able to twist, turn, kneel, bend and stoop.

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