Payroll Assistant 17D25

The Payroll Assistant is responsible for supporting the payroll department in various tasks to ensure accurate and timely compensation for employees. This role is essential in maintaining payroll records, processing payroll transactions, and providing administrative support to ensure that the payroll operations run smoothly. The Payroll Assistant must possess strong attention to detail, excellent organizational skills, and the ability to handle sensitive information with confidentiality. They will collaborate with different departments to obtain necessary personnel information, resolve payroll discrepancies, and assist in the preparation of payroll related reports. This position demands strong communication skills as it requires liaising with staff at all levels to ensure payroll queries are handled efficiently and effectively. The Payroll Assistant role is vital for maintaining employee trust and should be carried out with a high degree of professionalism and accuracy.

Responsibilities

• Prepare and manage accurate employee payroll records and databases.
• Assist in the processing of weekly and biweekly payrolls for all employees.
• Update payroll records by entering adjustments and changes on employee information.
• Verify discrepancies and resolve payroll-related issues by liaising with relevant teams.
• Compile and analyze data for payroll reports and audits as necessary.
• Ensure compliance with local, state, and federal payroll regulations and guidelines.
• Coordinate alongside HR for obtaining necessary information for payroll inputs.
• Manage and address payroll-related inquiries from employees promptly and efficiently.
• Assist with the preparation and distribution of payroll-related documentation.
• Support payroll department in special projects and process improvements.
• Maintain confidentiality of payroll information and employ discretion when handling sensitive data.
• Ensure timely and accurate end-of-year reporting for payroll purposes.

Requirements

• High school diploma or equivalent; additional certification is a plus.
• Previous experience in payroll or an administrative role is preferred.
• Familiarity with payroll software and data entry practices required.
• Strong organizational and time management skills are essential.
• Ability to handle sensitive information with the utmost confidentiality.
• Excellent verbal and written communication skills are required.
• Proficiency in Microsoft Office Suite, particularly Excel, is necessary.