Administrative Assistant 10N25

An Administrative Assistant is a vital part of any office environment, functioning as the backbone of operations. In this role, you will provide essential support to ensure that daily office tasks are executed smoothly and efficiently. Your primary responsibility is to assist in the management of the office's daily workload by handling incoming calls, scheduling appointments, managing files, and ensuring that all office equipment is in working order. As an Administrative Assistant, you will also coordinate with different departments, manage communication between departments, and maintain a well-organized and efficient office environment. Your role is crucial in enhancing productivity and ensuring the office meets its goals. A keen sense of organization, a friendly and professional demeanor, and excellent communication skills are key components to thrive in this position.

Responsibilities

• Manage and direct incoming calls to the appropriate department or personnel.
• Organize and maintain paper and electronic files for easy access and retrieval.
• Coordinate and schedule meetings, appointments, and travel arrangements efficiently.
• Greet and assist office visitors with a professional and positive attitude.
• Prepare reports, memos, letters, and other documents as needed and instructed.
• Monitor and order office supplies to ensure inventory is stocked and available.
• Maintain office equipment, arranging repairs when necessary to ensure functionality.
• Assist with the preparation and distribution of internal communications and emails.
• Support team projects by providing administrative assistance where needed and applicable.
• Update and maintain office policies as necessary to ensure operational efficiency.
• Facilitate effective communication by acting as the liaison between departments.
• Track and report on key department metrics related to administrative performance.

Requirements

• High school diploma or equivalent required; higher education preferred.
• Proven experience as an administrative assistant or in a similar office role.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Excellent written and verbal communication skills are necessary.
• Strong organizational and multitasking abilities for managing various tasks.
• Attention to detail and problem-solving skills are highly valued.
• Professional demeanor with a friendly, courteous, and approachable demeanor.