Administrative Assistant 04N25

The Administrative Assistant position is an integral role within our organization, providing essential support to ensure efficient operation of the office. This role is designed for a highly organized and detail-oriented individual who excels in a fast-paced environment. Responsibilities include managing calendars, scheduling meetings, handling correspondence, and maintaining office supplies. The ideal candidate will have excellent communication and multitasking skills and be proficient in office software applications. As an Administrative Assistant, you will be the backbone of our team, facilitating smooth internal processes and enhancing overall productivity. With opportunities for professional development, this is an exciting opportunity to contribute to the success of our team and advance in your administrative career.

Responsibilities

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations efficiently and accurately.
• Conduct research, compile data, and prepare reports for consideration and presentation.
• Handle incoming communications and channels them appropriately to the respective departments.
• Coordinate with various departments to ensure efficient daily workflow within the office.
• Organize and maintain office filing systems and data entry to support administrative processes.
• Assist in organizing company events, workshops, and meetings ensuring all equipment and services are available.
• Monitor inventory and order office supplies to maintain an efficient working environment.
• Provide general administrative support to all departments whenever required.
• Assist in the onboarding process for new hires, helping them to feel welcome and informed.
• Manage budgets and track expenditures to assist in financial planning and management.
• Ensure compliance with office policies and assist in implementing new procedures and processes.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• At least 2 years of experience in an administrative or clerical role.
• Outstanding organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills are a must for this role.
• Strong proficiency in Microsoft Office Suite and office management software.
• Detail-oriented with excellent problem-solving abilities and decision-making skills.
• Ability to work independently as well as within a team environment.