Executive Assistant

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Roles & Responsibilities

The Future of Advisory Starts Here

At APCO, we create un/common ground where business, policy, and society converge to shape the future. The traditional consultancy model is evolving at an unprecedented pace—leaders need more than insights. They need integrated advisory to navigate complexity, protect their license to operate, drive growth, and make a lasting impact.

Our Singapore hub sits at the center of this transformation, helping organizations adapt to geopolitical shifts, the integration of AI in consulting, and rapidly changing market forces.

We are looking for an Executive Business Partner to the Global Senior Director & Market Leader—a structured, highly organized, and execution-focused professional who can manage internal coordination, track key priorities, and ensure seamless execution across multiple business functions.

This is not just an executive support role. It is a high-impact, operational role that requires proactive problem-solving, strong internal diplomacy, and the ability to bring structure to fast-moving priorities. The ideal candidate is someone who thrives in high-intensity environments, excels at managing workflows, and serves as the central knowledge hub for a high-performance leadership team.

If you want a front-row seat to strategic decision-making, exposure to high-level business challenges, and the opportunity to work at the center of a global advisory firm, this role is for you.

What We’re Looking For

• A high-agency driver who ensures that priorities, workflows, and stakeholder engagement are managed effectively.
• Execution-driven – Keeps workflows moving and ensures nothing falls through the cracks.
• Meticulously organized – Manages schedules, key priorities, and follow-ups with precision.
• Strategic communicator & internal diplomat – Manages relationships across teams and functions.
• Discreet and professional – Handles sensitive matters with judgment and confidentiality.
• Problem-solver – Anticipates challenges, fixes inefficiencies, and ensures follow-through.
• A knowledge hub – Compiles, organizes, and maintains critical information, ensuring accessibility.
  
  

Key Responsibilities

• Leadership Support & Special Projects
• Support the Senior Director in managing and prioritizing strategic initiatives and high-priority projects.
• Draft meeting agendas and prepare materials for key meetings.
• Assist in business development efforts, including tracking opportunities and preparing presentation slide drafts.
• Crisis & Issue Management
• Act as an early warning system by flagging potential risks and operational bottlenecks.
• Coordinate responses to urgent issues, ensuring timely and effective resolution.
• Maintain discretion and manage confidential matters with utmost professionalism.
• Process Optimization & Efficiency
• Identify inefficiencies in workflows and propose process improvements.
• Develop and implement systems to enhance productivity and execution speed.
• Ensure that best practices are documented and institutionalized within the team.
• Operational & Knowledge Management
• Maintain key documents, reports, and background materials, ensuring easy access to critical information.
• Manage internal workflows related to facilities, office operations, and vendor coordination.
• Track meeting outcomes, deadlines, and follow-ups, ensuring strategic priorities stay on track.
• Serve as the central knowledge hub, organizing and structuring information for leadership.
• Internal Coordination & Stakeholder Management
• Act as the internal point of contact, ensuring smooth communication across teams.
• Track key priorities and ensure stakeholders are updated and aligned.
• Facilitate coordination across business functions, ensuring execution on internal and external initiatives.
• Serve as an internal diplomat, managing relationships and ensuring collaboration across leadership teams.
• Executive Operations & Scheduling
• Own and manage the Global Senior Director’s calendar—optimizing time and balancing priorities.
• Coordinate complex scheduling, travel, and stakeholder meetings with efficiency.
• Filter and prioritize internal and external engagements, ensuring effective time management.
• Ensure the Senior Director is always briefed, prepared, and focused on the right priorities.
  
  

What You Will Gain

This is a fast-moving, high-exposure role where you will:

• Develop elite operational and execution skills—learning to manage high-level workflows.
• Gain firsthand exposure to business strategy, global trends, and leadership decision-making.
• Build internal influence and stakeholder management expertise—becoming a trusted go-to person.
• Operate at the core of a high-performance advisory firm, gaining insight into how integrated consulting functions.
• This is a career-accelerating role for someone who thrives in structured, high-intensity environments and wants to grow into senior operations, business strategy, or chief of staff roles.
  
  

Qualifications & Experience

• Minimum of 5 years’ experience in executive support, operations, or internal coordination.
• Strong stakeholder engagement and process improvement skills.
• Excellent written and verbal communication—able to manage priorities and align teams.
• Experience in consulting, corporate operations, or professional services is a plus.
• Strong understanding of business operations from a finance perspective is an advantage.
• Proficiency in Microsoft Office, Google Suite, and task management tools.
  
  

Careers at APCO

Through our recruitment, hiring and retention efforts, APCO is committed to building teams to bring the best possible expertise and robust perspectives to our clients. We embrace differences in experience, viewpoint and ideas, starting with our values and extending to our behaviors, policies and practices. We aim to create a positive work experience and welcoming environment where everyone feels they belong and can thrive.

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