Urgent LEGAL ADMINISTRATIVE ASSISTANT

We are looking for an experienced Legal Administrative Assistant Virtual Assistant to provide administrative, client communication, and case management support to a U.S.-based law firm.

The ideal candidate has a strong background in legal administrative support, excellent English communication skills, and experience with legal case management systems.

Key Responsibilities

Manage client calls, text messages, and emails through Dialpad and other communication platforms

Handle client intake, file creation, onboarding, and case documentation in Clio

Maintain accurate client and case records across Clio and Dialpad

Send engagement letters, intake forms, and scheduling links for client onboarding

Manage appointments, court dates, trial dates, and case deadlines

Assist with AI-supported legal document preparation using Grok and Clio AI

Retrieve Kansas case information and file approved legal documents through eFlex

Communicate with clients, courts, and prosecution offices as assigned and authorized

Track attorney tasks, case follow-ups, and important deadlines

Support client intake, document collection, and routine case status updates

Process client payments and assist with basic financial tracking in accordance with firm procedures

Preferred Experience & Qualifications

Strong written and verbal English communication skills

Proven experience in legal administrative support or as a Legal Assistant, either in a corporate setting or as a Virtual Assistant (Required)

Experience Using Legal Case Management Platforms, Preferably Clio (Required)

Experience with Dialpad or similar communication tools is an advantage

Experience with Calendly or similar scheduling platforms

Strong organizational skills, attention to detail, and ability to manage multiple tasks

Ability to handle confidential client information professionally