Projects Junior Administrator

Junior Projects Administrator

16 -17 Schooner Park, Schooner Court, Dartford, DA2 6NW

About Artic Building Services

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.

Job Description:

Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.

To provide support to all core works administration across the Department ensuring basic job and commercial data is updated.

Skills Required:

Organised

Confident

Pro-active

Due diligent / Accurate

Efficient in Microsoft Word, Excel and Outlook

Job Duties:

• Tracking of incoming enquiries and ensuring, by supporting the team, they are issued on time, possess, escalating any queries to Nicola.
• Support Nicola with completing Pre-Qualification Documents ready for their return
• Support the Managers in the day to day administration of the project as deemed required. This will focus on but not be exhaustive to: POs /Chasing parts /Supporting deliveries/RAMs/Quotes/Amtech updates/Permits + General job related Comms
• Coordinate all Work in Progress (WIP) ensuring all financial information is managed and up-to-date and tracked with budget/tender allowances, commitments and deviations highlighted and managed.
• Ensure that necessary interface information between clients, sub-contractors and other departments is provided in a timely manner as per the manager’s requirements.
• Validate and update Amtech software including estimates in progress, revisions and dates.
• Use the company’s CRM systems — HubSpot, Amtech, and Monday.com — to ensure all project-related opportunities are updated, followed up, and closed out accurately and on time.
• Supporting with Health and Safety Software – Fieldview
• Chasing and Logging of timesheets and expenses for the projects department.
• Provide accurate reporting of cost and value on the project(s) in line with the Company’s reporting process.
• Support with all basic Health and Safety administration
  
  

Health and Safety:

As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability

What We Offer

• Holiday Allowance 25 days plus bank holidays.
• Sickness Scheme
• Pension enrolment after 3 months service
• Wellbeing 360
  
  

Need more info?

Michelle will answer your questions.

Michelle.Pointer@Articbuildingservices.com

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