Admin Associate

Company Description

Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia’s growth from mill to meal.

We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.

At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.

Job Description

The Administrative Associate provides effective, timely, and efficient administrative, logistical, and clerical support to the Farm Division of Pilmico Animal Nutrition Corporation. The role ensures smooth day-to-day operations through organized documentation, facility upkeep, logistical coordination, and compliance with company policies and farm protocols.

Key Responsibilities

Administrative & Logistics Support

• Provide administrative and logistical assistance to all farm departments.
• Arrange accommodation and transportation for employees, visitors, suppliers, and guests.
  
  

• Maintain and organize admin-related documents, records, and filing systems.
• Log and track incoming and outgoing documents across departments.
• Process liquidations, billings, and invoices.
• Assist in monitoring diesel consumption of Farm Hub buildings, generators, and vehicles.
• Ensure admin supplies are monitored and replenished regularly.
  
  

• Ensure cleanliness, sanitation, and maintenance of all meeting rooms, restrooms, downtime facilities, pantry, and other farm admin areas.
• Assist in vehicle monitoring, including maintenance schedules, repair needs, and documentation.
• Ensure all facility checklists and inspection logs are consistently updated.
  
  

• Provide downtime biosecurity clothing (PPEs) and other essential items to visitors and guests undergoing the biosecurity downtime process in the designated biosecurity facility.
• Coordinate with the SHE/Environment Team for garbage collection and waste management.
• Support continuous improvement of facility quality, cleanliness, and biosecurity compliance.
  
  

• Comply with company policies, farm rules, biosecurity standards, and safety protocols.
• Assist in documenting and reporting policy violations or concerns.
• Perform other tasks needed to support overall farm operations.
  
  

• Follow companys food safety, quality, and health standards.
• Report any issues related to food safety and quality management systems to the appropriate authorities.
  
  

• Experience in administration, logistics, or facility support is an advantage.
• Strong organizational and documentation skills.
• Ability to coordinate across multiple departments.