Accounts Payable Administrator

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Main Responsibilities

Accounts Payable

• Undertake various day-to-day processes and monthly close activities & review within required timelines covering the Accounts Payable module in Oracle as well as other finance and payment systems;
• Follow the procurement process and ensure that purchase orders are properly supported, approved and matched accordingly against supplier invoices and in compliance with policies;
• Handle correspondences from/to suppliers in the Accounts Payable email boxes and/or case management system, whichever is applicable;
• Ensure transactions are posted to the appropriate entity, account codes & cost centres, GST/VAT and other withholding taxes as applicable are properly accounted for, and that all supplier invoices are properly supported by required purchase orders or approvals;
• For capital-expenditure related purchases, ensure that they are supported by appropriate invoices, deal summary and approvals and are in compliance with the purchasing policy
• Perform scheduled payment runs in a timely manner and process urgent payments when required whereby suppliers are being paid in accordance with specified payment terms;
• Prepare and submit the Deal Tracker summary report on a monthly basis as required;
• Complete reconciliations against vendor statements;
• Monitor invoice ageing and review vendor accounts investigating any unapplied transactions and debit balances;
• For billings charged through the RCI corporate credit cards, ensure that charges are properly supported by charge slips/invoices and that credit card transactions are booked in a timely manner to ensure recording of expenses in the appropriate month;
• Ensure that all travel & expenditure claims processed are properly supported, approved and in compliance with policies.
  
  

Month-End

• Perform Oracle Accounts Payable module month-end close procedures;
• Ensure accounting journal entries are properly documented and supported;
• Prepare reconciliations for designated balance sheet accounts.
  
  

Compliance

• Ensure compliance with all regional & corporate policies;
• Ensure compliance with Sarbanes Oxley processes and controls;
• Complete mandatory corporate compliance courses within stipulated timelines.
  
  

Other

• Communicate directly with Finance teams and internal & external customers in Clark and regional locations;
• Participate in regional and global projects as required;
• Support external and internal audit processes and respond to auditor requests and questions;
• Other tasks or projects as required and/or directed.
  
  

Working Experience / Qualifications / Skills

• Degree in Accountancy or equivalent, with minimum 3 years relevant accounting experience;
• Proficient in Microsoft Office applications and experience working with enterprise financial systems such as Oracle or SAP;
• Experience working in a shared services function or multi-national organization advantageous;
• Able to manage and prioritise time and be committed to meet deadlines for assigned tasks and deliverables;
• Able to work independently with minimum supervision;
• Meticulous with an eye for detail and have strong numeracy skills;
• Strong written and verbal communication skills and able to effectively liaise with internal and external customers;
• Displays initiative and a positive attitude that would contribute to a harmonious team working environment.
  
  

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. Were always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.

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