Accounts Administrator Accounting Assistant

Job Summary:

This role is responsible for ensuring accurate financial record-keeping, efficient processing of invoices and payments, client billing, receipting, and account reconciliation. The Accounting Specialist plays a key role in supporting day-to-day financial operations and ensuring the timely delivery of accurate financial reporting.

Key Responsibilities:

General Accounting:

• Record and maintain financial transactions using the Navision One (N1) system.
• Post journal entries to ensure all business transactions are accurately recorded.
• Maintain an organized and up-to-date filing system for financial records.
• Update and maintain client and vendor information in the N1 system.
• Perform balance sheet account reconciliations in line with financial policies and standards.
• Review profit and loss accounts to identify and correct mispostings and missing entries; ensure correct use of GL codes and cost/revenue centers.
• Monitor and reconcile intercompany balances with counterparties.
• Check the accuracy of accruals and provisions; post necessary adjustments to ensure balances reflect actual obligations.
  
  

• Review and post approved supplier/vendor invoices, ensuring proper documentation and compliance with internal policies.
• Prepare and process payments according to agreed schedules.
• Apply payments and credit notes accurately to supplier accounts.
• Reconcile the Aged Payables Report against general ledger balances and investigate unusual or outstanding items.
  
  

• Generate and post client sales invoices; verify completeness and accuracy before submission.
• Process receipts and apply payments accurately to client accounts.
• Maintain the Aged Debtors Report; investigate and document reasons for overdue balances.
• Propose bad debt provisions based on analysis, subject to approval from the Head of Finance (HOF) or Chief Financial Officer (CFO).
  
  

• Post payroll-related transactions, including necessary accruals.
• Process employee expense claims using Expensify, ensuring timely and accurate reimbursement and recording of transactions.
  
  

• Assist with the preparation of monthly, quarterly, and year-end financial reports.
• Support tax compliance activities including VAT/GST returns and withholding tax reconciliations.
• Assist with external audits by gathering supporting documents and financial data as required.
  
  

• Perform other finance-related duties as assigned by management from time to time.
  
  

• Proven experience as an Accounts Administrator or in a similar finance/accounting role.
• Strong verbal and written communication skills in English.
• Ability to prioritize, work flexibly, and maintain a high level of accuracy and attention to detail.
• Proactive and hands-on approach with a problem-solving mindset.
• Strong numerical and analytical skills.
• Solid understanding of accounting principles and financial reporting practices.
• Proficiency in Microsoft Office, especially Excel.
• Experience with accounting or ERP software (e.g., Microsoft Dynamics 365 Business Central) is highly advantageous.
• A qualification such as ACA, ACCA, or CIMA is a plus but not required.
• Degree or diploma in Accounting, Finance, Business Administration, or a related discipline
  
  

• Hybrid Work setup – Flexibility of working both remotely and from our office in Clark
• Competitive salary – Aligned with experience and industry standards
• Skills development – Access to training, mentoring, and learning opportunities to support continuous growth
• Cross-cultural collaboration – Work with international teams across different cultures and jurisdictions, gaining global exposure
• Supportive team environment – Collaborative, respectful, and growth-oriented culture