Account Payables Specialist

The Accounts Payable (AP) Specialist will support the finance department by managing vendor invoices, payments, and reconciliations on a project basis.

Key Responsibilities

• Review and process vendor invoices for accuracy and compliance with company policies.
• Match invoices to purchase orders and receive documents.
• Ensure timely and accurate payment of invoices.
• Maintain vendor records and update payment terms as needed.
• Reconcile AP ledger accounts and resolve discrepancies.
• Assist with month-end and year-end closing processes related to AP.
• Communicate with vendors regarding payment status and resolve inquiries.
• Support audits by providing documentation and explanations as required.
• Collaborate with internal departments to ensure proper coding and approval of invoices.
• Review purchase orders, statements, and invoices to verify amounts owed
• Confirms internal approval of vendor invoices.
• Record company credit card expenditures, employee expenses, and complete reconciliations.
• Written and verbal communication with vendors to manage accounts, both internal and external.
• Assistance in processing ACHs and checks
• Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers.
• Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the accounts balance in a timely manner.

Deliverables

• Weekly invoice processing reports.
• Monthly AP reconciliation summaries.
• Documentation for audit and compliance purposes.
• Timely resolution of vendor inquiries and discrepancies.
• Other duties as assigned.

• Proven experience in accounts payable or general accounting, or a BA in Accounting.
• Minimum 1 year of experience in Accounts Payable or/and Accounting.
• Familiarity with accounting software (e.g., SageIntact, SAP, other).
• Strong attention to detail and organizational skills.
• Ability to work independently and manage time effectively.
• Excellent communication skills.
• Attention to detail.
• Knowledge of accounting practices, procedures and generally accepted accounting principles.
• Skill in performing detailed numerical computations.
• Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines.
• Courage to report issues and offer analysis of the issues and possible solutions.
• Ability to offer helpful suggestions to improve overall efficiency and effectiveness.
• Skill in the use of computer hardware and software.
• Willing to work night shift.