payroll officer

Turn payroll complexity into seamless execution at Smartsourcing!

Hi! Were Smartsourcing, and were looking for a detail-driven Payroll Officer to support Australian operations full-time and onsite. If youre experienced in end-to-end payroll and passionate about accuracy and compliance, this role is for you.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Your Role as Payroll Officer

As a Payroll Officer , youll manage end-to-end payroll processing, interpret Australian awards (RIA, HIGA, EBA), validate timesheets and overtime loadings, process terminations and leave payouts, and handle payroll adjustments such as backpays. Youll also coordinate with internal stakeholders to ensure payroll records are accurate, compliant, and up to date.

Key Responsibilities

Payroll Processing & Award Compliance

• Process payroll in accordance with RIA, HIGA, and EBA awards
• Handle payroll for salaried managers across multiple venues
• Process termination payouts in line with legislation and company policy
• Ensure employees are paid accurately and on time

Timesheet Validation & Overtime Management

• Export and reconcile timesheets from Deputy
• Compare Excel exports with PDF records
• Amend overtime and loadings as required
• Identify and resolve discrepancies prior to payroll finalization

Employee Lifecycle Payroll Administration

• Onboard employees in Deputy and MYOB using Flare data
• Process internal change logs (promotions, transfers, reinstatements, etc.)
• Process leave payouts due to status or venue changes
• Maintain and update payroll coversheets and records

Payroll Adjustment & Backpay

• Process backpays from previous pay runs
• Ensure payroll corrections are accurate and documented

Payroll Records & Documentation

• Maintain compliant payroll records
• Ensure documentation aligns with Australian payroll legislation and company policies

Payroll Query Resolution & Stakeholder Support

• Address payroll-related concerns from employees and venue managers
• Clearly communicate payroll processes and compliance requirements
• Collaborate with internal teams to ensure smooth payroll operations

Planning, Coordination & Process Improvement

• Coordinate with departments to meet payroll deadlines
• Anticipate and resolve payroll discrepancies
• Contribute to workflow improvements and regulatory updates

AI Readiness & Digital Enablement

• Use approved AI tools responsibly and in compliance with company policies
• Participate in required AI training and upskilling initiatives
• Identify opportunities for process improvement through automation

What Makes You a Strong Fit

• Bachelors degree in Accounting, Finance, Business Administration, or related field
• At least 2-3 years of end-to-end payroll experience
• Preferably with experience processing payroll in accordance with Australian awards (RIA, HIGA, EBA)

Benefits

Step Into The Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. Were here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, weve been recognized as one of HR Asias Best Companies to Work For. This award isnt just a title its a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why Youll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. Thats why were all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Heres just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

Were not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

If youre passionate about payroll accuracy, compliance, and continuous improvement, apply now and be part of a team that keeps operations running smoothly.