Receptionist 12N25

Join our dynamic team as a Receptionist, where you will be the first point of contact for our clients, customers, and visitors. As a key player in our organization, you will have the extraordinary opportunity to make a lasting first impression and contribute significantly to office functionality. Your role is pivotal in ensuring the smooth operation of the front office by managing incoming calls, welcoming visitors, and executing various administrative duties. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and approach tasks with commitment and integrity. We are seeking a professional who is dependable, organized, and passionate about delivering outstanding customer service.

Responsibilities

• Greet and welcome visitors with a friendly and positive attitude.
• Answer and direct phone calls professionally to appropriate departments.
• Maintain the reception area, keeping it tidy and presentable at all times.
• Handle inquiries from clients and provide accurate information promptly.
• Coordinate and schedule appointments, ensuring efficient time management.
• Receive, sort, and distribute daily mail and deliveries appropriately.
• Assist in the preparation of regularly scheduled reports and documentation.
• Provide basic and accurate information in-person and via phone/email.
• Ensure compliance with security procedures, monitoring logbooks, and issuing visitor badges.
• Support administrative tasks such as filing, photocopying, and maintaining office supplies.
• Manage conference room bookings and assist with the setup of meetings or events.
• Operate office equipment such as fax machines, copiers, and phone systems.

Requirements

• High school diploma or equivalent; additional certifications are a plus.
• Proven work experience as a receptionist or in a similar role.
• Strong verbal and written communication skills are mandatory.
• Professional appearance and attitude with attention to detail.
• Ability to be resourceful and proactive when issues arise.
• Proficiency in Microsoft Office Suite and office equipment operations.
• Time-management skills, with the ability to prioritize tasks effectively.