Operation Assistant 28O25

An Operations Assistant plays a pivotal role in maintaining and optimizing the daily operations of a business. This position requires a proactive individual who is detail-oriented and capable of multi-tasking in a fast-paced environment. The Operations Assistant supports various functions within an organization such as scheduling, inventory management, and administrative support. The goal is to ensure smooth workflow while aiding the operations manager or team leaders in their responsibilities. A successful candidate will possess excellent communication skills and have the ability to maintain professionalism while handling confidential information. This role is vital for boosting operational efficiency and contributing to the organization's overall success.

Responsibilities

• Assist in planning and coordinating daily operational activities of the organization.
• Maintain accurate records of financial transactions and other important documents.
• Support inventory control processes, ensuring adequate stock levels are maintained.
• Coordinate and oversee office logistics to ensure efficient operations management.
• Communicate with vendors and suppliers to resolve any operational issues that arise.
• Schedule appointments and meetings, and prepare necessary documentation for the same.
• Help with preparing reports on business performance and operational metrics.
• Assist with the development and implementation of operational policies and procedures.
• Provide administrative support to senior management, as needed, for smooth workflow.
• Maintain electronic and hard copy filing systems for easy accessibility of information.
• Serve as a liaison between various departments to ensure information flow and collaboration.
• Ensure compliance with company policies and industry regulations to avoid liabilities.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• Proven experience as an Operations Assistant or in a similar administrative role.
• Excellent organizational skills with an emphasis on time management and multitasking.
• Strong problem-solving abilities and capacity to troubleshoot emerging issues effectively.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Solid communications skills, both written and verbal, in an organizational context.
• Familiarity with basic accounting principles and inventory management systems.