JR Admin Assistant

The Junior Administrative Assistant is a vital role within our team, providing essential support to ensure efficient operations. As a Junior Admin Assistant, you will be the backbone of daily administrative functions, managing office-related tasks and assisting in organizational needs. This role requires a candidate with exceptional organizational skills, attention to detail, and the ability to juggle multiple responsibilities simultaneously. You will work closely with various departments and assist senior staff, offering opportunities for learning and growth in administrative functions. This position is perfect for someone looking to start a career in administration and is eager to develop their skills in a dynamic and supportive environment.

Responsibilities

• Assist in managing daily administrative tasks and office activities effectively.
• Coordinate and schedule meetings, appointments, and events for the team.
• Prepare, review, and disseminate correspondence, reports, and presentations.
• Maintain organized filing systems by regularly updating documents and records.
• Communicate efficiently with clients and internal team via emails and phone calls.
• Order and track office supplies to ensure resources are available and stocked.
• Support the senior administrative team in handling confidential, sensitive information.
• Generate and manage reports, ensuring accuracy and timely submission.
• Assist in planning and executing company events and meetings logistics.
• Update and maintain contact lists, databases, and enterprise systems accurately.
• Provide general support to visitors, including greeting and directing them properly.
• Help maintain office cleanliness and implement organized, efficient layouts.

Requirements

• High school diploma or equivalent; additional qualifications preferred.
• Proven experience in administrative roles or related positions preferred.
• Strong organizational skills with meticulous attention to detail and accuracy.
• Proficient in MS Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills for effective interaction.
• Capable of multitasking and prioritizing tasks in a fast-paced environment.
• Positive attitude and ability to remain flexible in ever-changing circumstances.