JR Admin Assistant 15J25

The role of JR Admin Assistant 15J25 is pivotal in ensuring the smooth operation of office functions by providing comprehensive administrative support. This entry-level position serves as the backbone of day-to-day office activities, facilitating communication, organizing data flow, and supporting various departments as needed. The ideal candidate is organized, detail-oriented, and possesses strong communication skills that enable them to interact professionally with staff and clients. This position is perfect for someone looking to begin a career in administrative services, providing a solid foundation for future growth and development within the organization. With guidance from senior administrative staff, the JR Admin Assistant will learn the ropes of office management, gain exposure to different facets of a company, and make significant contributions to the efficiency and productivity of the team.

Responsibilities

• Assist in daily office operations and uphold organizational standards.
• Manage and coordinate scheduling of meetings and appointments effectively.
• Facilitate communication within the office through phone, email, and mail.
• Prepare and edit correspondence, reports, and presentations as required.
• Maintain organization of office supplies and ensure availability when needed.
• Assist in the preparation and processing of departmental documents and reports.
• Support various departments with clerical duties and special projects.
• Ensure data entry accuracy and maintain integrity of company databases.
• Help organize company events, meetings, and training sessions efficiently.
• Provide hospitality to office visitors and maintain professional reception area.
• Carry out general administrative tasks including photocopying, faxing, and filing.
• Light bookkeeping duties and assistance with financial report preparation.

Requirements

• High school diploma or equivalent; higher education is a plus.
• Proven experience in an administrative role or similar position preferred.
• Proficiency in MS Office including Word, Excel, and PowerPoint.
• Strong written and verbal communication skills are essential.
• Excellent organizational abilities and a keen attention to detail.
• Ability to prioritize tasks and manage time efficiently under deadlines.
• Friendly, professional demeanor with excellent customer service skills.