Administrative Assistant 01D25

As an Administrative Assistant, you will be an integral part of our team, providing essential support to ensure the smooth operation of daily business activities. You will have a variety of responsibilities, including managing schedules, handling correspondence, and organizing office logistics. Your role requires a high level of organization, effective communication skills, and the ability to multitask in a fast-paced environment. Success in this position necessitates a proactive approach, strong attention to detail, and a commitment to maintaining confidentiality. As a vital part of our administrative team, you will contribute to creating an efficient and conducive work environment for our staff and clients.

Responsibilities

• Manage executive calendars and schedule meetings efficiently and timely.
• Coordinate travel arrangements, including flight bookings and hotel accommodations.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain electronic and hard copy filing systems meticulously.
• Conduct research and compile data for reports and presentations as needed.
• Respond to phone calls and emails promptly with excellent customer service skills.
• Assist with the preparation of meeting agendas and take accurate meeting minutes.
• Monitor and maintain office supplies inventory and place orders when necessary.
• Manage expense reports and assist with budgeting and accounting tasks.
• Support the planning and execution of company events and meetings.
• Ensure office equipment is maintained and serviced regularly for optimal performance.
• Assist with special projects and other duties as assigned by senior management.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills are required.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Ability to work independently and as part of a collaborative team.
• High level of professionalism and ability to handle confidential information.