Temporary Executive Assistant

Its more than a job

In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your teams success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.

Job Purpose

• Essential to the day to day operations by assisting Ceb SM
• Working in close coordination with Ceb SM on Strategic Management & Special Projects.
• This role will be responsible for handling Travel + Event Desk for KN staff.
• Also responsible for Contract / Supplier and vendor Management
  
  

Main Responsibilities

• Prepare presentations or reports.
• Prepare minutes of meeting and action plan, track completion of the agreed actions.
• Maintain efficient and effective record of important and/or confidential documents
• Domestic & International travel arrangements & price negotiations for air tickets, hotel booking.
• Consolidation of all invoices by cross checking with actual travel & arranging payment to the travel vendor through AMEX.
• Visa support for all overseas visitors.
• Organizing Visa/ Immigration/ Resident permit & arranging documents with the selected KN vendor and internal stakeholders.
• Expats Management (house search/ hotel stay/ school search)
• Overseas visa application/advise for all employees of traveling abroad.
• Organizing conferences/meetings/other events & trainings ( on site and off site support)
• Procurement of materials including annual calendars & desk planners from KN shop.( New Joiner welcome kit with support of HR TA)
• Organize new hires with Ceb-SM after 60-90 days of hire (introduction and feedback)
• Preparation of list of holidays for KN.
• Overseas visitors data for transfer pricing assessment.
• Managing Ceb SM office and assisting Ceb SM
• Managing cordial relationship with all level in GS
• Contract / Supplier Management - communication and support in employee engagement (site TEAMS updates)
• Support to Ceb SSC for employee engagement (Town hall & Annual Events)
• Plus any other task assigned by superior
  
  

Qualifications

• Bachelors Degree in Business, Office Administration or related course
• 2-5 years of related experience
• Excellent organizational and time management skills
• Good communication skills
• Proficient in MS Office applications
• Strong negotiation, interpersonal, and analytical skills
• Keen attention to detail, proactive, high sense of quality
• Ability to deal with different stakeholders across all levels
• Able to work with minimal supervision
• Ability to handle confidential information
• Ability to handle and analyze financial, customer & company reports
• Business acumen & ability to quickly learn trade knowledge
  
  

Who are we

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.

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