Team Administrator

About the job Team AdministratorKeep the Team on Track, the Data in Check, and the Work Flowing at Smartsourcing.

Join us as a Team Administrator and help drive smooth operations across our accounting and client service functions. If you love details, deadlines, and doing things right the first time, this is your next great step.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About The Role

As a Team Administrator, the core purpose of this role is to provide support to the accounting team, ensuring the seamless operation of daily tasks and aiding our, Client Service Coordinators/Administrators and the Practice Management Team.

The Team Administrator role plays a crucial part in enhancing client services by facilitating efficient client onboarding, maintaining data accuracy, and assisting in various administrative functions to meet client needs.

Key Responsibilities

Physical Mail - incoming

Assist The Onshore Team Administrator As Required With

• Saving mail to SharePoint and distribution (internal/external clients)
• Liaise with Client Service Coordinators or relevant accounting team members with queries
  
  

ATOmate

• Process and follow up any documents assigned to your team (by Director)
• Process any unassigned or internal documents. Update the practice management system so these are correctly assigned in the future
• Check ATO Portal to confirm payment plans / debt for processing documents
  
  

Client packs

• Assist with the collation of year end packs
• Send and follow up collated packs
• Send and follow up ATO forms (BAS, IAS, FBT, etc) as well as other documents for signing, as required
• Track and save all signed documents
  
  

Debt Review

• Review and update ATO debt reports
• Request payment arrangements, as required
• Distribute reports and follow up team members for actions
• Client data maintenance
• Download of various client related ATO Reports: ICA, ITA, etc
  
  

Lodgement Administration

• Processing lodgement extensions
• Check status of lodgements online
• Lodge ATO forms through Xero Tax
  
  

Data integrity

• Maintain client records in practice management systems and all external client records (e.g. ATO, ABR, etc.), ensuring data accuracy
• Add/edit work items
• Disburse expenses/costs for oncharging to clients
  
  

Onboarding and Offboarding clients

Assisting Client Service Coordinators/Client Service Administrators

• Set up/close off work items
• Update all data in practice management systems
• SharePoint maintenance
• Coordinate with onshore team to ensure completion of other tasks (ATO Portal, physical document filing/returning)
• Provide additional support to the Client Service Coordinators and Practice Managers when requested.
  
  

About You Personal Qualities & Behavioural Capabilities

• Excellent attention to detail
• High level of organisation skills
• Strong interpersonal and communication skills
• Analytical thinking
• Adaptable to change
  
  

Qualifications/Education

• Basic knowledge of CRM (database) software, Excel and Word
• Data entry proficiency
• Prior experience in administrative roles, preferably in an accounting or similar field
• Demonstrated ability to handle tasks with precision and accuracy
  
  

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. Were here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, weve been recognized as one of HR Asias Best Companies to Work For. This award isnt just a title--its a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why Youll Love Working Here

About

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. Thats why were all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Heres just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• ‍️Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• ️Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• ‍️Community give-back programs and personal development workshops
• And so much more!
  
  

Were not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Be the heartbeat of the team--where your organization creates real impact. Join Smartsourcing now!

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