Senior Executive Assistant To The CEO EA

Top Notch Roofing

Senior Executive Assistant to the CEO (EA)

-- Remote Leadership Support Role --

| Full-Time | Remote | Performance-Based Growth

Support the CEO. Protect Focus. Drive Execution.

Top Notch Roofing is a fast-growing, values-driven roofing company based in British Columbia. We are seeking a Senior Executive Assistant to the CEO who operates as a true execution partner, not a traditional admin.

This role exists to extend the effectiveness, clarity, and capacity of the Owner/CEO--professionally and personally. You will protect priorities, reduce mental load, enforce follow-through, and help transform ideas and decisions into consistent action.

If you thrive in high-trust environments, enjoy bringing order to complexity, and take pride in elite execution, this role was built for you.

Our Core Values

• Teamwork - We support leadership and each other through clarity, collaboration, and shared accountability.
• Craftsmanship - We value precision, organization, and follow-through in everything we do.
• Reliability - We do what we say well do, protect priorities, and show up prepared.
  
  

• Own and manage the CEOs calendar end-to-end (business + personal)
• Align time blocks with top priorities and strategic goals
• Prepare agendas, context, and desired outcomes for meetings
• Capture decisions, commitments, and next actions
• Flag overload, misalignment, or priority drift, and recommend adjustments
  
  

• Track leadership commitments, owners, and deadlines
• Maintain a simple, visible accountability system
• Prompt follow-ups at the right time to maintain momentum
• Surface risks or missed commitments early and neutrally
  
  

• Triage email, text, and messaging platforms (including WhatsApp)
• Filter noise vs. signal and escalate only what requires CEO attention
• Draft responses and queue communications for approval
• Ensure nothing important slips through the cracks
  
  

• Protect personal time, boundaries, and recovery windows
• Track wellness routines and flag drift
• Coordinate business and personal travel
• Support family scheduling and intentional personal time
  
  

• Track quarterly and annual company goals
• Support leadership meetings and planning sessions
• Maintain momentum on initiatives that tend to stall
• Assist with cross-department coordination as needed
  
  

• 3+ years supporting senior executives or founders in high-accountability environments
• Proficient English level (B2+)
• Proven experience managing complex calendars and executive priorities
• Strong written and verbal communication skills
• High discretion, professionalism, and emotional intelligence
• Exceptionally organized with strong follow-through
• Comfortable operating independently and making judgment calls
• Experience with EOS, OKRs, or leadership scorecards is a strong asset
• Tech-savvy (Google Workspace, task systems, CRM, or project tools)
  
  

• $8 - $15 per hour, based on experience and capability
• Fully remote role with flexibility and autonomy
• High-trust, values-driven leadership environment
• Opportunity to operate as a true leadership partner
• Long-term role with growth as the company scales