Sales Administrative Specialist

Job Description

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Job Title:  Sales Administrative Specialist







Posting Start Date:  3/5/26







Division:  Corporate







Posting Area:  Operations + Manufacturing







Job Location:  Cebu City, Philippines

Employment Agency: BSA Solutions Inc. 

Job Title: Sales Administrative Specialist

Location: FLB Corporate Center - Archbishop Reyes Ave, Cebu Business Park, Cebu City, Cebu 6000

Gross Monthly Salary: PHP 30,000 - PHP 50,000 (depending on experience)

Work Arrangement: Office Based

Work Schedule: Monday to Friday, 10:00pm to 7:00am (Philippine Time)

About Woodgrain:
Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.  

Job Summary:

The Sales Adminisrtative Specialist supports the Sales organization by managing, analyzing, and reporting key sales data, ensuring timely communication across teams, and maintaining rebate and territory programs. This role enables sales leaders to make informed decisions, identify growth opportunities, and improve overall sales effectiveness while maintaining strong attention to detail and operational efficiency.

Duties & Responsibilities:

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  • Collect, analyze, and interpret sales data to identify trends, opportunities, customer churn, and areas for improvement.
  
  
  • Prepare analytics and materials to support Regional Sales Managers, National Account teams, and quarterly business reviews.
  
  
  • Track and manage all Woodgrain rebate programs for National Accounts and local dealers.
  
  
  • Update rebate programs monthly and quarterly to ensure accuracy and alignment with sales initiatives.
  
  
  • Prepare data for quarterly business review meetings.
  
  
  • Identify opportunities and areas for improvement with National Account Dealers.
  
  
  • Develop, maintain, and distribute reports including:
    
    
    
    • Excess inventory updates
    
    
    • Reload scorecards
    
    
    • Sales rep leaderboards
    
    
    • Motus analytics
    
    
    • RONA forecast reports
    
    
    • Churn reports
    
    
    • Paradigm quote reports
    
    
    • Quote pipeline reports
    
    
    • Product line reports
    
    
    • Sales trend reports
    
    
    • Monthly commission reports
    
    
  
  
  • Build and maintain territory realignment files.
  
  
  • Create and update Google Maps territory layouts.
  
  
  • Complete assigned tasks in a timely manner with a sense of urgency.
  
  
  • Communicate effectively across all business functions to support departmental and customer needs.
  
  
  • Maintain strong organization, prioritization, and follow-through on tasks
  
  

Requirements:

• Must possess a High School Diploma or GED. Higher education is preferred


• Have at least 1 year of previous work experience in sales support, sales administration, or data analytics.


• Proficiency in Microsoft Office products, including Excel, Word, Outlook


• Previous experience working with SAP and BI tools for data extraction and reporting, is preferred but not required

Additional Skills:

• Strong analytical and problem-solving skills.


• Excellent oral and written communication skills.


• Exceptional attention to detail.


• Effective time management, self-motivation, and ability to build strong relationships.


• Positive attitude and ability to work in a fast-paced, collaborative environment


• Ability to effectively communicate in English, both verbally and in writing. Additional languages preferred.

Physical Demands:

The physical demands and work environment are representative of a typical office environment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift or move up to 25 pounds.  

Travel:

This position does not require travel to other Woodgrain locations.

Applications will be accepted until the position has been filled

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