Project Administrator

Natural Elements Painting & Repair, LLC

Project Administrator

Remote

Full-Time

Pay: $7.00 - $9.00 per hour

Keep Projects Moving, Organized, and On Track

Natural Elements Painting & Repair is hiring a Project Administrator to support project setup, scheduling, follow-up, customer communication, and day-to-day administrative coordination across active jobs.

This is a fast-paced remote role for someone who is highly organized, action-oriented, and confident managing multiple moving parts at once. The right person is an excellent communicator in English, works well during Eastern Standard Time business hours, and can quickly learn systems, follow processes, and independently solve problems when issues come up.

We are looking for someone who brings urgency, strong follow-through, and the ability to keep tasks moving without constant supervision. Experience in construction project coordination or project administration is strongly preferred.

Key Responsibilities

• Set up new projects and manage project administrative tasks from kickoff through closeout
• Maintain accurate schedules, task tracking, and updates in company systems
• Coordinate project logistics including materials, subcontractors, scheduling, and follow-up tasks
• Support the Project Manager with active job coordination, production updates, and issue tracking
• Communicate with customers regarding updates, scheduling changes, and project-related questions
• Send regular client updates and help ensure a high-quality customer experience
• Track project progress, confirm task completion, and escalate delays or problems quickly
• Assist with change order coordination and documentation
• Help review job progress, labor tracking, and budget-related updates
• Support invoicing and payment follow-up in coordination with internal administrative staff
• Assist with maintaining project records, closeout documents, and internal reporting
• Participate in meetings, prepare follow-up action items, and help improve workflows and systems
  
  

Systems and Tools Used

This Role Will Regularly Use Platforms Such As

• Pipedrive
• Google Workspace, including Sheets, Docs, and Calendar
• Slack
• Connecteam
• Company Cam
• Other supplier and project-related software platforms
  
  

Experience with Pipedrive and Google Workspace is a major plus. These systems are central to the role.

What Were Looking For

• Excellent written and verbal English communication skills
• Strong organizational skills and attention to detail
• Strong follow-through and the discipline to complete tasks fully and on time
• A clear bias for action and the ability to move quickly in a deadline-driven environment
• Good judgment, problem-solving ability, and independent thinking
• Ability to learn and retain multi-step project processes
• Ability to manage multiple priorities without losing track of details
• Experience in project coordination, project administration, or project management support
• Construction industry experience strongly preferred
• Ability to work full-time, approximately 40 hours per week, during EST business hours
• Reliable internet service, phone access, and a dependable computer setup for remote work
  
  

Schedule

• Full-time
• Monday through Friday
• Standard working hours are 8:00 AM to 5:00 PM EST
• Must be available for scheduled team meetings, including regular Monday meetings
• Occasional after-hours or weekend availability may be needed depending on scheduling or project needs
  
  

Compensation And Benefits

• $7.00 to $9.00 per hour
• Full-time position
• 10 days of PTO
• Paid time off may be used for vacation, sick leave, or related needs, subject to approval
  
  

Success in This Role Looks Like

• Projects are set up accurately and on time
• Tasks are tracked and completed without repeated follow-up
• Customers receive timely updates and professional communication
• Internal systems stay organized and current
• Problems are identified early and addressed with a clear plan
• The Project Manager can rely on you to keep details moving and nothing falls through the cracks
  
  

Why Join Natural Elements Painting & Repair?

Natural Elements Painting & Repair values ownership, problem-solving, learning, respect, and high-quality service. This role is a strong fit for someone who wants to grow with a team that values accountability, responsiveness, and continuous improvement.

Natural Elements Painting & Repair (NEPR) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.

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