Finance admin

About the job Finance AdminStart where strong finance careers are built—on accuracy, consistency, and trust.

Hi! Were Smartsourcing, and were hiring a Finance Admin for a full-time, onsite role supporting our clients finance team. Youll assist with reporting, invoicing, billing checks, and accounts payable—helping ensure financial data is accurate, timely, and audit-ready.

Where Youll Be: JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Role Purpose

To provide day-to-day finance administration support across reporting, invoicing, billing validation, and accounts payable. The role focuses on accuracy, timeliness, and learning core finance processes while supporting revenue integrity and operational finance activities.

Key Responsibilities

Reporting Support

• Assist with daily and weekly P&L and operational reports
• Update inbound and outbound volumes and basic revenue data
• Support preparation and distribution of client statements and reports
• Perform basic checks on reports and escalate discrepancies
  
  

Invoicing & Billing

• Assist with creating and issuing invoices in Xero
• Support freight and courier invoicing (e.g. Toll, StarTrack, Australia Post, Allied, Border Express, Aramex, Couriers Please)
• Check invoice attachments, account details, and charge accuracy
• Help follow up overdue invoices
  
  

Validation & Controls

• Assist with invoice validation and end-of-month checks
• Review inbound shipment data and warehouse charges
• Support resolution of invoicing discrepancies
• Maintain invoice files and supporting documentation
  
  

Credit Notes & Adjustments

• Assist in processing credit notes and invoice adjustments
• Update registers and reports for credit activity
  
  

Accounts Payable Support

• Retrieve, validate, and process supplier invoices
• Assist with invoice tagging and cost allocation
• Support validation of toll, freight, merchant, rental, and lease invoices
  
  

General & Ad Hoc

• Support training activities and process documentation
• Assist with ad hoc finance administration tasks
• Maintain accurate records and audit trails
  
  

Requirements Essential

• Strong attention to detail
• Basic understanding of finance or accounting principles
• Willingness to learn finance systems and processes
• Good organisational and time-management skills
• Clear written and verbal communication
  
  

Desirable

• Exposure to invoicing or accounts administration
• Basic Excel skills
• Interest in logistics, transport, or operations finance
  
  

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. Were here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, weve been recognized as one of HR Asias Best Companies to Work For. This award isnt just a title--its a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why Youll Love Working Here

About

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. Thats why were all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Heres just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!
  
  

Were not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Turn attention to detail into impact—apply now.

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