Executive Assistant To CEO With Relocation Package

As the leading BPO solutions provider in Leyte, Philippines, Virtual Staffing Solutions, offers a wide-ranging and comprehensive outsourcing solutions from call center services to back-office support, to highly complex data processing for SMEs and large corporations in the US and UK.

Since its founding in 2018, the team has grown into a strong and competitive player in the BPO scene with over 3000+ employees and counting. Virtual Staffing has built its reputation of flexibility, quality, and industry excellence and has since brought its clients continual success in their business.

Responsibilities:

• Provide general administrative support for the VSS Executive Team
• Managing an active calendar of appointments and keep track of all appointments and assist the Executive Team
• Setting up interviews and meetings for the executives and screening visitors
• Oversee and manage the email of the CEO and bring important emails to the CEO’s attention
• Manage all activities, meetings, and travel arrangements for the VSS Executive Team
• Ensure a seamless and positive experience for both external and internal stakeholders
• Coordinate with cross-functional heads to ensure itineraries, objectives, and deliverables are met
• Liaise with the HR for event management responsibilities, as assigned
• Plan, organize, budget, and execute events, ensuring all details are managed effectively
• Ensure events are aligned with company goals and deliver a positive experience for the participants

Job Description

• Supports the CEO and other executive team members, as needed
• Day-to-day management, overseeing special projects and coordinating travel arrangements
• Timely and thorough preparation and review of reports
• Facilitation of meetings and events (planning, logistics, presentations, take minutes)
• Management of organizational updates and transactions via various systems as well as compliance tracking and follow-up for team members

Skills and Requirements

• Significant experience as an Executive Assistant supporting senior-level executives, preferably in the BPO industry
• Excellent communication skills and proficient in drafting and editing correspondence, reports, and presentations.
• Advanced knowledge of Microsoft Office and virtual meeting platforms such as Zoom/MS Teams.
• Exceptional organization and follow-up skills with extreme attention to detail
• Strong judgment and discretion in dealing with highly confidential information
• Ability to function in a dynamic, fast-paced environment, be detail-oriented, manage multiple projects simultaneously, prioritize and follow up on assignments, be customer service focused and work independently

Perks and Benefits when you join VSS:

• HMO Day 1
• Relocation Package
• Paid Vacation Leaves
• Sick Leaves Convertible to Cash
• Life and Accident Insurance
• Health Insurance