Contract Administrator

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Job Role Summary:

The speed and accuracy with which Country Participation Agreements (CPA) can be turned around is critical to the success of the business. The Global Contract Administration team, within the Global Contracting team, owns the process for this core activity, while ensuring compliance with internal governance guidelines. The Contract Administration team is also responsible for storing, maintaining and processing the documentation associated with Global contracts.

Role Scope:

The Contract Administrator is supporting the administrative activities associated with the creation and signature of Country Participation Agreements under a global contract. This includes the coordination and completion of Country Participation Agreements and Local Contracts, the adherence to the agreed CPA process and internal governance in place and the processing of signed contracts post signature. Contract Administrator must leverage existing best practices as appropriate, build relationships with country contracting representatives to ensure success. Provide subject-matter expertise to Global Contract Managers and other Xerox personnel on the CPA process and local constraints and requirements in the countries for the execution of a CPA.

Main Responsibilities:

• Supporting and working directly with the US and UK based group of Global Contract Managers, Bid Teams, Transition and Service Delivery Teams and the teams in each country.
• Project managing, coordinating and assisting in the completion of Country Participation Agreements contracts signature & Local Agreements connected to a Global Contract, under the guidance from a Transition Lead or other equivalent lead.
• Applying the CPA process agreed to develop and sign Country Participation Agreements in the countries and ensure that all relevant approvals are received, and internal governance is applied.
• Driving process simplification and support continuous improvement to develop and improve the CPA process.
• Maintain the repository of contract documentation associated with a global contract and maintain and update the various databases and trackers linked with the CPA process.
• Management of various documentation associated with global contracts
• Ad hoc contract administration tasks, such as supplier information forms from customers
  
  

• Good verbal and written communication skills - English to a fluent level
• Strong knowledge of Microsoft: Outlook, Excel and Word
• Experience in handling contractual documents, forms, and administrative paperwork.
• Ability to effectively prioritize workload when under tight deadlines
• Excellent communication skills with an ability to negotiate, influence and gain commitment from others.
• Effective time management skills
• Excellent attention to detail: the cost of getting things wrong can be both financially high to rectify and cause high levels of customer dissatisfaction
• Strong organisation, planning and project management skills; ability to prioritise tasks to meet business requirements and deadlines on your own
• Good interpersonal skills. Ability to generate collaboration across peers, business units and functions
• Ability to work on own initiative,
• Ability to work with virtual teams
• Administrative experience needed, contracting experience is a plus.
  
  

• Bachelor’s degree in any discipline.
• Minimum of 2 years of relevant work experience in a similar role.