Body Corporate Manager Assistant

Body Corporate Manager Assistant (Up to ₱35K | Hybrid | FREE AI Certification)

Cebu City | Hybrid | 7:00 AM–4:00 PM PH Time | Monday–Friday

You own the operational rhythm of an Australian body corporate management firm's day-to-day administration — preparing annual meeting schedules, drafting agendas and minutes for Annual General Meetings, Extraordinary General Meetings, and Votes Outside a Committee Meeting, managing insurance claims through to resolution, and issuing compliance notices in line with

Australian strata legislation. Your work follows established meeting cycles, communication protocols, and task workflows in ClickUp aligned with the Body Corporate Manager's expectations.

This is not a general admin role. You operate as the operational right hand to a Body Corporate Manager, coordinate directly with Committee Members and Building Managers, and are trusted to keep meeting cycles, compliance notices, and insurance claims moving without repeated clarification. Best suited for professionals who bring body corporate, strata, or property management exposure together with the organisational discipline to manage multiple concurrent priorities.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

• Previous experience in body corporate, strata management, property management, or a comparable administrative role — preferably supporting an Australian-based team or client
• Strong administrative and organisational skills, with the ability to manage multiple tasks, deadlines, meetings, and follow-ups with minimal supervision
• Excellent written and verbal English, with confidence communicating professionally with Committee Members, Building Managers, and other stakeholders
• Working proficiency in Microsoft Office and comfort with task management platforms (ClickUp preferred)
• Strong attention to detail — meeting minutes, compliance notices, and insurance documentation all require precision
• Willingness to work 7:00 AM–4:00 PM PH Time aligned with Australian business hours in a hybrid setup based at Cebu IT Park (3 days onsite, 2 days work-from-home)

STRONG SIGNALS

• Prior direct experience supporting an Australian body corporate manager, strata manager, or property manager
• Familiarity with Australian strata legislation and Queensland compliance forms (Form 10, Form 11)
• Experience with insurance claim lodgement and resolution for common property or building-related claims
• Working knowledge of ClickUp or a comparable task management platform (Asana, Monday.com, Trello)
• Experience preparing and minuting Annual General Meetings, Extraordinary General Meetings, or Committee meetings
• Comfort using AI tools to accelerate correspondence drafting, meeting minutes, and task tracking

RESPONSIBILITY PILLARS

Meeting Coordination & Documentation

You own the meeting cycle — preparation, agendas, minutes, and Committee follow-through.

• Prepare annual meeting schedules for the Body Corporate Manager
• Assist with meeting preparation for Annual General Meetings, Extraordinary General Meetings, and Votes Outside a Committee Meeting
• Draft, review, and issue agendas and minutes
• Circulate meeting documents to the Committee for review and approval

Communication & Correspondence

You handle the flow of communication between the Body Corporate Manager, Committee, and Building Managers.

• Manage general communication with Committee Members and Building Managers
• Draft and issue routine correspondence on behalf of the Body Corporate Manager
• Distribute Body Corporate Manager agreements for execution
• Maintain a professional tone across all stakeholder interactions

Task Management & Insurance Claims

You keep every workflow moving in ClickUp and manage insurance claims through to resolution.

• Maintain and manage tasks via ClickUp
• Monitor progress and ensure timely completion of assigned actions
• Manage insurance claims from lodgement through to resolution
• Track claim progress and provide regular updates to stakeholders

Compliance & Dispute Resolution

You handle the formal notices and dispute processes that keep the body corporate compliant.

• Issue infringement and contravention notices (including Form 10 and Form 11)
• Assist with dispute resolution processes, including conciliation
• Track compliance actions and maintain accurate records
• Take on ad hoc tasks or short projects from the Strata Manager as required

ABOUT THE CLIENT

An Australian-based body corporate and strata management firm delivers day-to-day administration, meeting coordination, compliance, and dispute resolution services to residential and commercial community schemes across Australia. Known for structured client servicing and detailed compliance discipline, offshore team members work within defined meeting cycles, established correspondence workflows, and structured task and claim management processes aligned with Australian strata legislation.

BENEFITS OF GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus + opportunity to win a trip to Bali
• Monthly gratitude events, team dinners, and leadership talks

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click "Apply"

When you click "Apply," you'll be taken to Multiplai Interview Room — our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you'll need:

• Stable internet connection
• Desktop or laptop
• Headset

You'll answer interview questions at your own pace — no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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