bid manager

About Xerox Holdings Corporation

At Xerox, we make work, work! For more than 100 years, Xerox has continually redefined the workplace experience. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients and within our culture. Learn more at www.xerox.com and explore our commitment to diversity, inclusion and belonging.

Job Purpose / Mission / Summary:

The Lexmark/Xerox Bid Manager (BM) plays a critical role in the end-to-end business proposal response process. This position is responsible for managing the development of high-quality, competitive, and compliant proposal responses for enterprise customers.

The Bid Manager oversees the bidding process from initial engagement through final submission and contract signing, with a strong focus on establishing trading terms. The role leverages corporate information databases and collaborates closely with sales teams and internal stakeholders to deliver winning proposals. The BM may also support additional proposal-related activities, including the creation of customized marketing materials and post-RFP requests.

Key Roles & Responsibilities / Key Job Functions:

The Lexmark/Xerox Bid Manager is responsible for project-managing proposals from assignment through final submission, including ad hoc post-RFP activities.

Key responsibilities include:

• Manage the bidding process for proposals, including service solutions, process design consulting, and manufacturing services
• Review Requests for Proposals (RFPs) and related documents to understand project goals, customer requirements, submission instructions, questionnaires, forms, and appendices
• Communicate findings, risks, and observations clearly with sales teams
• Develop and manage proposal project plans and timelines in coordination with sales leads
• Identify and engage key contributors required for each proposal response
• Maintain master proposal documents and manage version control throughout the proposal lifecycle
• Solicit, consolidate, and review content from sales and cross-functional teams
• Collaborate with North America (NA), Europe, Middle East & Africa (EMEA), and Asia Pacific (AP) sales and operations teams to develop tailored client solutions
• Coordinate with Subject Matter Experts (SMEs) from Legal, R&D, Marketing, Human Resources, and other internal groups
• Facilitate internal proposal reviews and ensure compliance with corporate standards and directives
• Drive internal approval and endorsement processes prior to proposal submission
• Perform high-quality copyediting and proofreading to eliminate grammatical, formatting, and typographical errors
• Create and format final RFP responses in strict accordance with client instructions
• Validate and, when applicable, endorse technical solutions
• Identify and communicate trending client requirements and emerging insights to support content development
• Employees at the highest authority levels may sign off on bids and proposals
  
  

• Excellent time management, project management, communication, and coordination skills
• Strong attention to detail with a high standard for accuracy and quality
• Proactive, resourceful, and highly organized with a strong sense of ownership
• Ability to quickly develop in-depth knowledge of Lexmark/Xerox products, services, and capabilities
• Capable of guiding sales teams in both strategic and tactical proposal discussions
• Strong collaboration skills across global and cross-functional teams
  
  

• Willingness to work night shift to support US and/or Canada business hours
• Bachelor’s degree or higher, preferably in Business, Communications, or Journalism
• At least 2–3 years of relevant work experience
• Strong English communication skills (written and verbal)
• Strong project management skills
• Experience in copyediting and technical/business writing (preferred)
• Some experience in layout or art direction is a plus
  
  

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat
• Internet-savvy with strong research skills