Analyst I Vendor Management

About Xerox Holdings Corporation

At Xerox, we make work, work! For more than 100 years, Xerox has continually redefined the workplace experience. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients and within our culture. Learn more at www.xerox.com and explore our commitment to diversity, inclusion and belonging.

About The Role

We are looking for a detail‑oriented Analyst I – Vendor Management to support our Global Fleet Team. This is a junior‑level, administrative and reporting role, ideal for early‑career professionals who enjoy organization, data, and operational support.

This role focuses on vendor coordination, invoicing, reporting, and purchase order administration. Fleet experience is not required—training will be provided. What matters most is strong organizational skills, Excel proficiency, and a willingness to learn.

Key Responsibilities

• Vendor & Fleet Administrative Support
• Provide day‑to‑day administrative support to the Global Fleet Team
• Act as a point of contact for vendors, finance teams, and internal stakeholders
• Maintain accurate records related to vendors, invoices, and fleet data
• Invoice & Financial Administration
• Process, validate, and receipt invoices (GRN), including:
• Fleet management fees
• Mileage, fuel, and service provider invoices
• Other vendor invoices
• Monitor overdue invoices and follow up with appropriate teams
• Ensure compliance with internal financial controls and audit requirements
• Reporting & Data Management
• Prepare and maintain regular reports (e.g., fuel, spend, vendor reporting)
• Validate data accuracy across internal systems and vendor portals
• Support IFRS and other compliance‑related reporting
• Purchase Order (PO) Management
• Create, manage, and maintain Purchase Orders
• Handle PO creation, top‑ups, closures, and documentation
• Ensure alignment with procurement policies and audit standards
• Procurement & Vendor Coordination
• Support procurement and purchasing‑related activities
• Assist with vendor onboarding and data updates
• Support Supplier Change Notices (SCNs) and system updates (e.g., Ariba)
• Help maintain vendor catalogs and sourcing documentation
  
  

• Assist with fines administration and routing where required
• Support private mileage validation and payroll deduction accuracy
• Ensure compliance with company car and purchasing policies
  
  

• Bachelor’s degree
• Up to 2 years of experience in an administrative, operations, finance, or support role
• Strong Excel skills (tracking, reporting, data organization)
• Excellent organizational and time‑management skills
• Strong written and spoken English proficiency
• Willingness to learn new systems and processes
  
  

• Experience with:
• Invoice processing
• Purchase Order (PO) creation
• Procurement or purchasing support
• Experience supporting shared services or operational teams
• Exposure to global or multi‑country stakeholders
• Tools & Systems
• Microsoft Excel (primary tool)
• Internal fleet and procurement systems
• Ariba and other vendor management tools (training provided)