Admin Support

About the job Admin SupportKeep the engine running quietly — but powerfully.

Hi! Were Smartsourcing, and were looking for a full-time, onsite Admin Support Specialist who thrives on organization, accuracy, and keeping day-to-day operations running smoothly. In this dynamic role, youll work across admin, finance, client coordination, and marketing support — helping teams stay aligned, deadlines stay on track, and systems stay efficient. If youre detail-driven, proactive, and enjoy wearing multiple hats, this role puts you at the center of meaningful operational impact.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About The Role

We are looking for an organized and proactive Admin Support Specialist to assist our team in managing daily operations across various functions. You will be responsible for handling administrative tasks, ensuring smooth operations, and supporting teams in their day-to-day functions. This is a dynamic role where attention to detail, excellent communication skills, and the ability to multitask are key.

Key Responsibilities

1. Admin Support

• Onboarding of new team members and contractors.
• Documentation management, including filing and contract agreements.
• Calendar management and scheduling of meetings.
• Book meetings and assist in event organization.
• Set up and update contract templates and agreements.
• Financials
• Monthly invoicing and send invoices as needed.
• Follow up on outstanding payments and arrears.
• Assist with payment processing and financial records.
• DocuSign Management
• Set up documents for signing and ensure DocuSign accounts are managed.
• Monitor and check the status of documents on DocuSign.
• Upload signed documents to Google Drive and ensure proper filing.
• Client Management
• Set up and maintain client folders, including important documents and presentations.
• Assist with updating client policies and templates.
• Review and update client policies as required.
• Provide administrative support for client discovery and onboarding.
• Marketing & Social Media Support
• Assist with uploading scheduled blogs to the website.
• Post blogs on social media platforms (LinkedIn, Business Suite).
• Assist with the creation and updating of social media posts and events.
• Edit and update Canva templates for blogs and marketing materials.
• Set up follow-up and reminder events via Google calendar for blog posts and socials.
• Google CRM Support
• Update and maintain CRM data, including the contact list.
• Assist in CRM sheet layout, ensuring consistency and accuracy in data.
• Support the updating of CRM agreements and client records.
• General Admin Tasks
• Provide general ad-hoc administrative support as needed across teams.
• Assist in training sessions and assist with team coordination.
• Ensure effective communication across departments and teams.
  
  

About You Qualifications

• Previous experience in administrative support, ideally in a multi-functional or dynamic role.
• Strong attention to detail with excellent organizational skills.
• Familiarity with Google Suite (Docs, Sheets, Drive, etc.) and DocuSign.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Comfortable with social media platforms (LinkedIn, Business Suite).
• Experience with CRM systems (Google CRM, etc.) is a plus.
  
  

Personal Attributes

• Highly organized with the ability to prioritize tasks.
• A proactive and self-motivated individual with a strong work ethic.
• Strong interpersonal skills and ability to work well in a team environment.
• Adaptability and willingness to learn new skills or systems as needed.
  
  

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. Were here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, weve been recognized as one of HR Asias Best Companies to Work For. This award isnt just a title--its a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why Youll Love Working Here

About

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. Thats why were all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Heres just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!
  
  

Were not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Ready to be the steady force that keeps everything moving? Apply now and make your mark behind the scenes.

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