Accounts Payable Payment Coordinator

About Xerox Holdings Corporation

At Xerox, we make work, work! For more than 100 years, Xerox has continually redefined the workplace experience. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients and within our culture. Learn more at www.xerox.com and explore our commitment to diversity, inclusion and belonging.

Job Description

Position Summary

We are seeking a detail-oriented and proactive Payment Coordinator to support Accounts Payable operations and lead the weekly payment decision process. This role requires strong analytical skills, sound judgment, and the ability to work independently in a dynamic, fast-paced environment. The successful candidate will confidently facilitate discussions, manage competing priorities, and ensure timely, accurate payment execution.

Key Responsibilities

• Maintain and update multiple Excel spreadsheets to track invoice status and payment schedules.
• Monitor and manage disbursements to ensure alignment with approved budgets.
• Propose weekly payment budgets based on invoice pipeline and business priorities.
• Reconcile payments and resolve discrepancies in coordination with Accounts Payable and Finance teams.
• Track, respond to, and manage payment-related escalations promptly.
• Collaborate with internal stakeholders to ensure priorities are clear and understood.
• Support reporting and documentation needs related to payment activities.
• Categorize vendors into appropriate spend categories.
• Identify and implement process improvements to enhance efficiency and accuracy.
• Perform financial and operational analyses; propose metrics to improve payables management, forecasting, and timing.
  
  

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• Prior experience in Accounts Payable, financial operations, or vendor relationship management preferred.
• Proficiency in Microsoft Excel (pivot tables, formulas, data analysis).
• Familiarity with SAP or similar ERP systems.
• Ability to synthesize data and make informed decisions under tight deadlines
• Strong organizational skills to track multiple details and maintain accuracy
• Effective communication to align stakeholders and resolve issues quickly