Fleet Coordinator

Work Location: 130-A 6th St., 7th Ave., East Grace Park, Caloocan City

Work Arrangement: Full-Time | Onsite

Skills & Qualifications

• Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, Mechanical Engineering, Automotive Technology, Industrial Engineering, or a closely related program
• Minimum of 2-3 years of professional experience in fleet operations, transport administration, vehicle maintenance coordination, or similar functions
• Solid understanding of preventive maintenance programs, repair scheduling, and vehicle service administration
• Experienced in coordinating the complete maintenance workflow, from service request submission through repair completion and documentation
• Knowledgeable in preparing maintenance requests, service authorizations, work orders, quotations, and related operational records
• Familiar with working alongside repair facilities, dealerships, accredited vendors, and external maintenance providers
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
• Experience using ERP platforms, fleet monitoring applications, or maintenance management software is highly preferred
• Strong administrative, organizational, and record-management capabilities
• Excellent coordination and communication skills with the ability to collaborate across multiple departments and external partners
• Highly organized with strong attention to detail and effective follow-up skills
• Analytical and capable of monitoring repair progress, maintenance costs, and vendor performance
• Able to manage multiple service requests while maintaining accuracy and meeting operational deadlines
• Demonstrates integrity, accountability, and professionalism when handling company fleet records
  
  

• Oversee the administrative coordination of company vehicle maintenance, repair activities, and service scheduling from initiation through completion
• Review and validate vehicle maintenance requests to ensure complete documentation before processing
• Coordinate with drivers and requesting departments to clarify repair concerns and communicate service updates
• Arrange preventive maintenance schedules, vehicle inspections, emergency repairs, and other fleet-related activities
• Prepare work orders, maintenance documentation, approval forms, and supporting records required for service processing
• Liaise with accredited repair shops, suppliers, dealerships, and maintenance partners regarding quotations, parts availability, repair progress, and completion timelines
• Monitor the status of all ongoing maintenance activities and ensure repairs are completed within agreed turnaround times
• Maintain comprehensive records of maintenance history, service schedules, repair expenses, and fleet documentation
• Generate recurring operational reports covering maintenance activities, vehicle status, service accomplishments, and outstanding requests
• Evaluate vendor responsiveness, repair quality, and service performance to support continuous improvement initiatives
• Ensure fleet maintenance activities comply with company standards, safety requirements, and established operating procedures
• Recommend improvements to maintenance coordination processes, fleet utilization, and administrative workflows
• Carry out additional fleet administration and operational support responsibilities assigned by management