Executive Secretary

About Us

At DHL Supply Chain we take pride in our commitment to fostering a workplace that celebrates diversity and promotes inclusion for all. We believe that the diverse backgrounds, perspectives, and experiences of our employees are integral to our success. Our inclusive culture is built on the principles of equality, respect, and belonging, where every team member is valued and empowered.

We actively encourage individuals from all walks of life, regardless of age, race, gender, sexual orientation, religion, nationality, disability, or any other characteristic, to apply for positions with us. We are dedicated to providing equal opportunities, removing barriers, and creating an environment where everyone feels they truly belong.

Responsibilities

• Manage and coordinate the CMD’s calendar and key meetings (MBR, BOD, WLM, strategic engagements).
• Maintain, organize, and safeguard CMD-related documents (permits, contracts, confidential files).
• Prepare the reports and presentations needed by the CMD for internal and external meetings
• Take accurate minutes and track action items from leadership meetings
• Coordinate with corporate secretary for board matters, documents, etc.
• Draft and send company-wide communications on behalf of the CMD.
• Prepare articles, write-ups, and corporate materials for DHL or group-level entities.
• Handle coordination with regards to office rental, office layout, and designs
• Manage the company’s DocuSign account and oversee digital approval workflows.
• Assist in the preparation of management budget
• Support the rest of the leadership team with administrative tasks
• Support administrative workflows in procurement and finance (document completeness checks, invoice coordination, transaction monitoring).
• Strategic liaison to senior leadership — act as a trusted point of contact to coordinate cross-functional strategy and follow-through.
• Stakeholder communications owner — draft executive speeches, op-eds, and high-impact communications; manage public-facing messaging.
  
  
  

• Good written and oral communication skills
• Experience in administrative and office support tasks, including scheduling, coordination, and documentation.
• Exposure in contract preparation, review, and safekeeping
• Well versed in MS Office functionalities
• Experience supporting procurement-related processes such as checking invoice completeness, tracking PR/PO/GRN, and coordinating with suppliers
• Experience coordinating with cross-functional teams and external stakeholders (e.g., corporate secretary, suppliers