Administrative Associate Inventory Management

Title: Administrative Associate (Inventory Management)

The Administrative Associate – Materials / Inventory Management is responsible for supporting effective material management, inventory control, and warehouse operations to ensure accurate stock monitoring and timely availability of materials. The role involves close coordination with procurement, logistics, and operations teams while maintaining data accuracy and compliance with warehouse and inventory standards.

Key Responsibilities

• Maintain accurate inventory records through regular monitoring, reconciliation, and system updates.
• Track materials using inventory management systems, files, and inventory trackers.
• Ensure inventory record accuracy by applying FIFO principles and conducting regular checks.
• Prepare inventory, variance, and Year-to-Date (YTD) reports for management review.
• Support procurement activities through coordination with vendors, monitoring deliveries, and tracking material movement.
• Oversee receiving, storage, issuance, and audit processes in compliance with good warehouse practices.
• Monitor stock levels of kitchen equipment spare parts and civil works materials to support operational requirements.
• Ensure data accuracy and timely reporting, especially during peak periods and deadlines.
  
  

• Bachelor’s degree in Business Administration, Accountancy, Industrial Engineering, or any related course
• Minimum of 1–2 years of experience in material management, inventory control, warehouse operations, or supply chain
• Background in Facilities Management or Restaurant / Food Services industry is preferred
• Proficient in using inventory management systems and tools to maintain accurate records and generate reports