Administrative Assistant

About Asiacruit

At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. If you enjoy supporting teams, managing office operations, and enabling efficient workflows, we’d love to have you on our team.

Position Overview

The Administrative Assistant will provide day-to-day administrative and clerical support to ensure the smooth operation of the office. This role will assist with scheduling, document preparation, office supplies management, basic bookkeeping support, and front-desk duties. The Administrative Assistant will collaborate with multiple teams and act as a point of contact for internal and external stakeholders.

Key Responsibilities

• Office Administration
• Manage general office operations, maintain a tidy workspace, and coordinate with building management for facilities needs
• Order and track office supplies and equipment; maintain inventory records and reconcile invoices
• Coordinate mail, courier services, and office deliveries
• Reception and Front-Desk Support
• Greet visitors, manage reception area, and handle incoming calls and inquiries professionally
• Schedule and prepare meeting rooms, including arranging refreshments and AV setup as needed
• Calendar and Travel Coordination
• Assist with calendar management for team members, schedule appointments, and coordinate internal meetings
• Support travel arrangements, including booking transportation and accommodations and preparing travel itineraries
• Document and Records Management
• Prepare, format, and proofread documents, presentations, and correspondence
• Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information
• Basic Financial and Administrative Support
• Assist with expense report preparation, invoice processing, and basic bookkeeping tasks as directed
• Support purchasing processes and vendor communications
• Team Collaboration and Event Support
• Collaborate with HR and other departments to support onboarding, office events, and internal communications
• Provide ad-hoc administrative support for projects and management requests
  
  

• Bachelor’s degree or above is preferred; fresh graduates are welcome, and extensive work experience is not required
• Possess basic professional knowledge
  
  

• Previous administrative, clerical, or office support experience is a plus
• Knowledge of the new energy industry is an advantage, or willingness to actively learn and quickly familiarize oneself with the industry
  
  

• Good professional image and temperament
• Fluent communication and expression skills
• Strong affinity and customer service awareness, as the role involves direct interaction with customers and visitors
• Serious, responsible, and proactive work attitude
• Good teamwork, cooperation, learning ability, and adaptability
• Able to quickly adjust to job requirements
  
  

• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new office software
• Good verbal and written communication skills in English; proficiency in local languages is a plus
  
  

• Work Location: Salomague Norte, Bugallon, Pangasinan
• Work Schedule: 8:00 AM – 5:00 PM, Monday to Friday
• Company Equipment: Provided
  
  

• Opportunity to contribute to a growing organization and support diverse teams across functions
• Collaborative work environment with opportunities for skill development and career growth
• Competitive compensation and benefits aligned with experience