Talent Coordinator

Job Description

The Talent Acquisition Coordinator/Sourcer plays a vital role in supporting Hebrew SeniorLife’s recruitment processes by managing administrative tasks, coordinating interviews, maintaining candidate databases, and facilitating communication between candidates and hiring teams. This position is essential for ensuring a seamless and efficient hiring process, enhancing the candidate experience, and supporting the overall talent acquisition strategy of the organization to attract and retain high-performing talent. This role requires onsite presence four - five days per week, with coverage in either Dedham or Roslindale, MA, based on business needs.

Core Competencies

• Strong Customer Service Skills: Deliver exceptional support and communication to candidates, hiring managers, and recruiters, ensuring a positive experience throughout the hiring process.
• In-depth Knowledge of Talent Acquisition Processes and Systems: Thorough understanding of recruitment workflows, ATS platforms, and related tools to facilitate efficient operations.
• Exceptional Organizational Skills: Effectively manage multiple tasks, priorities, and schedules with attention to detail and accuracy.
• Core CARE Competencies
  
  

Position Responsibilities

Talent Acquisition Coordinator

• Scheduling and Coordination: Collaborate closely with Recruiters to coordinate virtual and on-site interview schedules between candidates, departments, administrators, and hiring managers, ensuring smooth operations. Support the overall candidate and hiring manager experience by managing interview logistics, facilitating communication, and ensuring a seamless process for everyone involved.
• Candidate Communication: Act as the main point of contact for candidates for interview coordination, keeping them informed throughout the recruitment process, and providing updates on their interview process.
• Onboarding Support: Assist with the onboarding process for new hires, including managing oversight of the background and reference check process, Form- I-9 validation, ensuring Occupational Health Appointments are scheduled, valid licensure/certification is provided prior to starting and ensuring that all necessary documentation is completed.
• Data Management: Maintain accurate records of candidates, interviews, and hiring metrics using applicant tracking systems (ATS) or other recruitment tools. Post and manage job openings in ATS and various job boards.
• Process Improvement: Monitor and analyze key performance indicators (KPIs) related to talent acquisition and provide insights for continuous improvement.
• Compliance and Reporting: Ensuring that recruitment practices comply with legal and organizational standards and preparing reports on recruitment activities and metrics.
• Project Management: Provide support for ad-hoc projects and Talent Acquisition initiatives as needed, including managing internal programs such as the Employee Referral Program and Sign-On Bonuses, coordinating external recruitment events, and supporting employer branding campaigns. Ensure seamless alignment with best practices and accurate coordination with Payroll.
• Administrative Support: Provide front desk coverage and new employee orientation support, as needed.
• Strategy: Stay current on recruitment trends and best practices to enhance the organizations talent acquisition efforts
  
  

Sourcer

• Develop and Maintain Talent Pipelines: Build and nurture long-term relationships with passive candidates to create pipelines for future hiring needs.
• Market Research and Talent Mapping: Conduct market research to identify target companies, competitor talent, and emerging industry trends.
• Screening and Initial Candidate Outreach: Support Recruiters by conducting initial outreach and pre-screening interviews to assess candidate fit and interest.
• Collaborate with Employer Branding Teams: Partner with marketing and branding teams to attract top talent through engaging campaigns and job postings.
• Continuous Learning and Development: Stay updated on the latest sourcing tools, technologies, and best practices to improve sourcing effectiveness.
• Diversity and Inclusion Initiatives: Focus on sourcing candidates from underrepresented groups to support DEI goals.
• Coordinate with Recruiting Teams: Collaborate closely with Recruiters and hiring managers to understand role requirements and sourcing strategies. Participate in job fairs, information sessions, and special recruiting events, as needed.
  
  

The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position. Completes special projects as assigned.

Qualifications

• Bachelor’s degree with 2 to 5 years of work experience in talent acquisition.
• Workday Recruiting experience is required.
• Exceptional Microsoft Outlook calendar management skills.
• Experience using LinkedIn Recruiter preferred.
• Skilled at balancing multiple priorities in a fast-paced work environment.
• Knowledge of basic employment law and ethics of recruitment.
• Excellent interpersonal and communication skills.
• Adaptable and open to learning new systems and processes.
  
  

Physical Requirements

• Must be able to sit for long periods of time at a desk using a computer and phone.
• View computer screen for long period of time.
• Must be able to lift, pull, and push 50 (fifty) pounds.
  
  

Remote Type

On-site

Salary Range

$22.34 - $31.27

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