Insurance Documentation Coordinator

The Insurance Documentation Coordinator will support permitting and licensing operations by managing the retrieval, review, and distribution of Certificates of Insurance (COIs). This role serves as a key liaison between insurance providers and internal teams, ensuring all required documentation is accurate, compliant, and delivered in a timely manner to support project execution.

Essential Duties and Responsibilities:

• Timely and quality reporting to the Manager on the activities and work processes
• Supporting continuous improvement of the process
• Coordinating with the PM and APM on the project permit and insurance documents
• Maintaining accurate tracking report for all locations and permit and insurance steps
• Assisting in scheduling project meetings and providing accurate information as to the process flow
• Assisting with mailing of correspondence regarding permits, licenses and insurance documentation
• Working with the architect to determine needed information for permits and insurance
• Transmitting documents between parties to ensure current revisions and changes are available to all parties.

What we expect from you:

• Proficient level of English language
• Proficient in Microsoft Office Applications
• Intermediate to Advanced Excel skills
• Experience working with insurance-related documentation is considered an advantage
• Willingness to work afternoon shift - 3 pm - 11 pm, Monday to Friday

What you will get from us:

• Paid training
• The position is mostly remote with 3 days per month in the office
• Opportunity to work with a dynamic, fast-growing team
• Private health insurance
• Benefit package available to all our employees (day off for a birthday, discounts with our partners from different industries)

If you want to give yourself a try in the new role, apply and join us!

Only shortlisted candidates will be contacted. Good luck!