Senior Bookkeeper Accountant

Job Category: Account & Finance | JR-21132

Job Location: Angeles City, Pampanga

Why will you love working with this Client?

Our client distributes premium, top-tier carpentry and woodworking tools that empower retailers to drive sales and creators to take command of their craft. It has been in the industry for a long time and is now expanding its team here in the Philippines. Join them and be part of an amazing company!

Location / Shift

Angeles City, Pampanga, Evening Shift

Job Summary

We are seeking a highly organized, detail-oriented Senior Accountant / Controller Support professional to support the company’s accounting, cash flow management, accounts payable, accounts receivable, month-end close, financial reporting, and NetSuite reporting processes.

This role is ideal for a finance professional with strong U.S. accounting experience, excellent reconciliation skills, strong communication ability, and experience supporting a product-based, inventory-driven business. The position will work closely with the Controller and company leadership to ensure accurate financial records, timely reporting, disciplined cash management, and strong accounting processes.

This role will prepare reports, reconciliations, recommendations, and transaction support. Final approvals for payments, payroll, credit decisions, bank activity, and line of credit activity will remain with authorized company leadership.

Core Responsibilities

Cash Flow Management

• Prepare and update the weekly 13-week cash flow forecast.
• Review cash flow inputs for completeness, accuracy, and timing.
• Analyze cash position, expected receipts, planned payments, and upcoming obligations.
• Prepare recommendations for line of credit draws or repayments for Controller approval.
• Prepare and submit weekly bills-to-pay report for Controller review and approval.
• Submit updated cash flow forecast to the Controller every week.
• Identify cash risks, timing issues, and large upcoming disbursements.
  
  

Customer Accounts, Credit, and Accounts Receivable

• Process credit applications for new prospective customers.
• Perform credit checks and prepare credit recommendations for approval.
• Set up approved new customers in the accounting system with accurate terms, credit limits, tax status, and billing information.
• Maintain accurate customer records in NetSuite or other accounting software.
• Manage accounts receivable collections and follow up on overdue balances.
• Prepare and maintain AR aging reports.
• Calculate and process customer rebates, deductions, credits, and allowances.
• Monitor customer portals for invoice matching, payment status, short pays, chargebacks, and deductions.
• Research and submit disputes related to short pays, shortage claims, deductions, and invoice discrepancies.
• Communicate with customers and internal teams to resolve payment and deduction issues.
  
  

Accounts Payable and Financial Transactions

• Assist with vendor bill entry and purchase order matching.
• Review vendor invoices for proper coding, documentation, and approval.
• Maintain accounts payable aging and prepare payment recommendations.
• Process vendor credits, reimbursements, and adjustments.
• Support vendor statement reconciliations.
• Enter journal entries as needed and as approved by the Controller.
• Ensure transactions are properly classified to the correct general ledger accounts.
• Maintain supporting documentation for all financial transactions.
• Identify and resolve AP discrepancies promptly.
  
  

Payroll and Employee Reimbursements

• Prepare payroll support files, such as commission reports and journal entries, and reconcile payroll-related entries.
• Enter and process employee expense reimbursements.
• Review expense submissions for proper documentation, coding, and approval.
• Ensure payroll and reimbursement records are accurately reflected in the accounting system.
  
  

Credit Card Reconciliation

• Download company credit card statements and import transactions into the accounting system.
• Confirm the validity, accuracy, and business purpose of credit card charges.
• Ensure all credit card transactions are properly classified and supported by receipts or documentation.
• Identify transactions missing from the accounting system and follow up for backup documentation.
• Match and reconcile credit card activity to monthly statements.
• Prepare monthly credit card reconciliation reports.
  
  

Bank and Payment Gateway Reconciliations

• Import bank activity into the accounting system and match transactions.
• Reconcile checking, payroll, PayPal, and other online payment gateway accounts.
• Identify missing, duplicate, or incorrectly coded transactions.
• Make approved corrections in the accounting system as identified through the reconciliation process.
• Ensure all bank transactions are supported by proper documentation.
• Prepare and file reconciliation reports from the accounting system.
• Escalate unusual banking activity or unreconciled differences to the Controller.
  
  

Month-End, Quarter-End, and Year-End Close

• Complete monthly close checklist.
• Complete quarterly close checklist.
• Complete year-end close checklist.
• Prepare and reconcile balance sheet accounts.
• Review accruals, prepaid expenses, fixed assets, payroll liabilities, credit cards, bank accounts, AP, and AR.
• Prepare supporting schedules for the month-end close.
• Identify and resolve discrepancies before financial statements are finalized.
• Support the Controller with closing entries and financial statement preparation.
  
  

Financial Reporting

• Prepare monthly, quarterly, and annual accounting reports after the close is complete.
• Prepare financial statements and supporting schedules for Controller review.
• Assist with management reporting, KPI reporting, and variance analysis.
• Prepare meeting follow-up notes and action items related to finance meetings.
• Maintain reporting deadlines and ensure financial reports are accurate and timely.
  
  

Month-End, Quarter-End, and Year-End Close

• Complete monthly close checklist.
• Complete quarterly close checklist.
• Complete year-end close checklist.
• Prepare and reconcile balance sheet accounts.
  
  

Budget-to-Actual Reporting and Monitoring

• Prepare budget vs. actual reports by department.
• Submit reports to department managers and leadership.
• Assist in reviewing budget variances with department managers.
• Document material deviations from budget.
• Follow up on action items related to spending, coding errors, or forecast changes.
• Support Controller with budget tracking, forecasting, and departmental financial accountability.
  
  

Reporting for Outside Accountant, CPA, and Bank

• Prepare month-end reporting packages for bank and lender requirements.
• Prepare borrowing base reports, if applicable.
• Prepare quarterly and annual financial statements and supporting schedules for CPA review.
• Prepare estimated tax payment support as directed by the CPA and approved by the Controller.
• Prepare and process 1099 forms for applicable vendors.
• Collect and maintain vendor W-9 forms.
• Provide necessary financial reports, reconciliations, schedules, and supporting documentation to the CPA for tax return preparation.
• Maintain organized files for tax, audit, bank, and compliance purposes.
  
  

Fixed Assets, Administrative Support, and Process Improvement

• Maintain the fixed asset listing.
• Track additions, disposals, depreciation support, and related documentation.
• Support financial, administrative, and clerical tasks as assigned.
• Identify accounting process improvement opportunities.
• Recommend improvements to reporting, reconciliations, workflow, documentation, and internal controls.
• Assist in creating and maintaining accounting standard operating procedures.
  
  

NetSuite Reporting and Systems Support

• Develop and maintain custom NetSuite reports.
• Build saved searches, dashboards, and recurring financial reports.
• Improve reporting visibility for cash flow, AP, AR, inventory, sales, margin, and departmental spending.
• Support data accuracy within NetSuite.
• Identify system issues, reporting gaps, or workflow improvements.
• Work with the Controller and leadership to improve NetSuite reporting and financial visibility.
  
  

Requirments

Required Experience

• 5+ years of accounting, bookkeeping, or finance experience.
• Prior experience supporting a U.S.-based company.
• Strong experience with accounts payable, accounts receivable, reconciliations, month-end close, and financial reporting.
• Experience with NetSuite strongly preferred.
• Experience with inventory, COGS, landed cost, product-based companies, wholesale, distribution, CPG, or ecommerce preferred.
• Experience preparing 13-week cash flow forecasts preferred.
• Experience with customer portals, short pays, chargebacks, rebates, deductions, and shortage claims preferred.
• Strong and proficient with Microsoft Excel
• Strong written English communication skills.
• Ability to work independently, meet deadlines, and proactively flag issues.
  
  

Preferred Experience

• Philippine CPA or accounting degree preferred.
• Experience working for a BPO, shared services center, or U.S. small/mid-sized business.
• Experience with NetSuite saved searches and custom reporting.
• Experience with platforms such as Rippling, Bill.com, Shopify, Amazon Seller/Vendor Central, Walmart Retail Link, Home Depot portals, or other customer/vendor platforms.
• Experience supporting bank reporting, borrowing base reporting, or lender packages.
• Experience with inventory-based gross margin reporting.
  
  

Key Performance Indicators

• Weekly 13-week cash flow report completed on time.
• Bills-to-pay report submitted accurately and on schedule.
• Bank and credit card reconciliations completed monthly.
• Month-end close checklist completed within athe greed timeline.
• AR aging is reviewed and updated weekly.
• AP aging is reviewed and updated weekly.
• Customer deductions and short pays researched and documented.
• Financial reporting package completed after month-end close.
• Budget vs. actual reports distributed on schedule.
• CPA and bank reporting packages prepared accurately.
• NetSuite reports are maintained and improved as needed.
  
  

Internal Control Note

This position will prepare accounting transactions, reports, reconciliations, and recommendations. Final approval authority for vendor payments, payroll, customer credit limits, bank transfers, line of credit draws or repayments, tax payments, and financial statement release will remain with the Controller, CEO, CFO, or other authorized company leadership.

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented professionals. These professionals support clients across Australia, New Zealand, the US, Canada, and Europe. Moreover, this is an excellent opportunity for anyone interested in taking on the role of Senior Bookkeeper/Accountant. The job is within an international environment.

Perks & Benefits

• In-house medical team and HMO coverage.
• A healthy workplace promotes collaboration and creativity.
• Clear growth strategies and learning opportunities to advance your career.
  
  

Enjoy great perks and benefits, such as an in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. In addition, we need to help you advance your career by elevating growth strategies. You will also have learning opportunities throughout your career journey with us. If you are passionate about contributing to a dynamic team, the Senior Bookkeeper/Accountant role offers great career prospects at optiBPO.

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