Personal Assistant

Job Category: Marketing | JR-20051

Job Location: Angeles, Pampanga

Looking for a new career opportunity with great perks and benefits? Today is the day to land a job that you love and work with an Australian-based team! What are you waiting for? Apply now and be the Personal Assistant we are looking for!

Why will love working with this Client?

Wild Luxury Collection is a candle, home décor, and design brand. Iconic locations, landscapes, and elements inspire the collection.

Location / Shift

Angeles Office, Morning Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Description

We are seeking a highly organised, proactive, and creative Personal Assistant to provide comprehensive administrative, marketing, and digital support. This multifaceted role combines traditional PA duties with hands-on responsibilities in social media, content design, e-commerce management (via Shopify), and general business operations. The ideal candidate is a self-starter who thrives in a fast-paced environment, anticipates needs, and delivers high-quality work across administrative and creative tasks.

Key Responsibilities

Administrative Support (Core PA Duties)

• Manage calendars, schedule meetings, appointments, and reminders while prioritising conflicting demands.
• Coordinate travel arrangements, accommodation, itineraries, and expense tracking/reconciliation.
• Organise files, documents, and databases (digital and physical) for easy access and retrieval.
• Prepare reports, agendas, minutes, and follow-up actions for meetings or projects.
• Perform general administrative tasks including typing, data entry, research, phone handling, and ad-hoc support.
• Provide basic bookkeeping support.
  
  

Marketing & Social Media Management

• Develop and execute social media strategies across platforms (e.g., Instagram, Facebook, LinkedIn, TikTok, X/Twitter).
• Create, schedule, and post engaging content, including captions, stories, reels, and carousels.
• Monitor engagement metrics, respond to comments/messages, grow audience, and identify trends/opportunities.
• Assist with email marketing campaigns, newsletters, and basic content marketing initiatives.
• Track performance using analytics tools and provide insights/recommendations for optimisation.
  
  

Design, Creative Support & Business Development

• Create professional presentations using PowerPoint (or Google Slides/Keynote), including slide design, formatting, animations, and branding consistency.
• Produce graphics, visuals, and marketing materials using InDesign, Canva, Photoshop, Illustrator, or similar tools (e.g., flyers, social media graphics, banners, infographics, basic branding elements).
• Edit photos/images for online use, ensure brand alignment, and prepare assets for various channels.
• Support content creation by repurposing materials, designing mock-ups, or coordinating with external designers when needed.
• Undertake Website design and updates.
• Prepare tender responses, proposals, pitch decks, and brochures.
• Undertake business development and sales, initiatives, research, and tracking
  
  

Shopify, E-commerce Support & Operations

• Manage Shopify store operations, including product uploads, descriptions, pricing, variants, images, and inventory updates.
• Handle basic store maintenance, such as theme tweaks, page updates, collections, and app integrations.
• Assist with order processing, customer inquiries, returns, and basic troubleshooting.
• Support e-commerce marketing efforts, such as product promotions, discount setups, and integration with social/email channels.
• Assist in the development of Operational manuals, SOP’s, and policy documents
• Assist with staff recruitment processes.
• Manage company asset registers.
• Assist in selling surplus assets online.
  
  

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or similar support role (2–3 years preferred).
• Strong administrative and organizational skills with exceptional attention to detail and ability to multitask under pressure.
• Hands-on marketing and social media experience, including content creation, scheduling tools (e.g., Later, Buffer, Meta Business Suite), and platform analytics.
• Solid graphic design skills – proficient in PowerPoint and ideally within InDesign (or equivalent like Canva Pro, Photoshop, Illustrator); portfolio/examples of work highly regarded.
• Working knowledge of Shopify (store management, product setup, basic customisation); experience with other e-commerce platforms is a bonus.
• Advanced proficiency in Microsoft Office (especially PowerPoint, Word, Excel), email tools, and cloud storage.
• Excellent written and verbal communication skills – professional, clear, and concise.
• High level of discretion, initiative, accuracy, and problem-solving ability.
• Tech-savvy and quick to learn new tools/apps.
• Punctual, strong work ethic, and well presented.
• Maintain a flexible, collaborative, calm, and friendly approach at all times.
  
  

optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, the United States, Canada, the United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.

Enjoy great perks and benefits, such as an in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.

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