Inventory Assistant

Job Category: Administrative | JR-21604

Job Location: Angeles City, Pampanga

Work with a highly professional, internationally UK-based team and be the Inventory Assistant we are looking for! This business has a growing team here in the Philippines with a great culture! If you are looking for an opportunity, this could be your next career step.

Why will you love working with this Client?

This UK-based client provides loss prevention technology and security tagging products, which are at the forefront of combating retail crime. This is an exciting opportunity to join a leading organization and be part of their Philippines team!

Location / Shift

Angeles City, Pampanga, Mid Shift (UK)

NOTE: You must be willing to work in the office in the above office location to apply for this position.

Job Summary

The Inventory Assistant will play an integral role within the Commercial Team, supporting a broad range of activities across Commercial Operations, Procurement, Inventory Management, Logistics, and Product Management.

Working collaboratively with internal teams and external partners, this role will help ensure effective inventory control, timely procurement activities, accurate stock management, and smooth end-to-end product fulfilment.

Based in a North American time zone, the Inventory Assistant will work closely with colleagues across the UK and provide extended operational coverage during UK evening hours. This role helps maintain continuity of service, supports timely decision-making, and strengthens communication with internal and external stakeholders outside standard UK working hours.

Key Responsibilities

• Support the Procurement and Inventory teams with the day-to-day management of inventory operations and supply chain activities.
• Assist with placing purchase orders, including completing detailed product and Quality Assurance specifications to ensure requirements are accurately communicated.
• Support the creation and review of weekly purchasing run reports within SAP, generating suggested purchase orders for internal approval.
• Assist with supplier communications to support the end-to-end fulfilment of purchase orders, including order updates, timelines, and issue resolution.
• Coordinate third-party product inspections and ensure production samples are received, reviewed, and approved by Quality Assurance teams.
• Arrange and coordinate freight forwarding activities, including shipment collections, deliveries, and import requirements.
• Liaise with third-party warehouses, freight forwarders, and shipping providers to support efficient movement and receipt of goods.
• Support the receiving and processing of inventory into SAP, ensuring stock records are accurate and up to date.
• Provide regular updates and reporting to Customer Service teams regarding stock availability and expected delivery dates.
• Prepare inventory and purchasing reports to support operational visibility and decision-making.
• Carry out forecasting activities to monitor stock levels against production usage reports and identify potential risks or opportunities.
• Make recommendations to improve inventory processes, stock accuracy, and operational efficiency.
• Support communication with freight partners regarding logistics costs, shipment schedules, and service requirements.
• Assist with maintaining accurate inventory records and investigating discrepancies where required.
• Collaborate with Commercial, Procurement, Quality, Operations, and Customer Service teams to ensure smooth product flow from supplier through to customer delivery.
  
  

Requirements

Skills and Experience

• Previous experience in inventory, procurement, supply chain, logistics, or a related operational role preferred.
• Experience using SAP or similar ERP/inventory management systems is advantageous.
• Strong attention to detail with the ability to manage accurate records and documentation.
• Good organisational and time management skills with the ability to prioritize multiple tasks.
• Strong communication skills with the ability to liaise effectively with suppliers, logistics partners, and internal stakeholders.
• Ability to analyze inventory data, identify trends, and support process improvements.
• Proficiency in Microsoft Office applications, particularly Excel, for reporting and data management.
• Ability to work independently while collaborating effectively across international teams.
  
  

Key Attributes

• Detail-oriented and highly organized.
• Proactive approach to problem-solving.
• Strong ownership and accountability.
• Customer and service-focused.
• Adaptable with the ability to work across different time zones and teams.
  
  

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented professionals supporting clients across Australia, New Zealand, the US, Canada, and Europe. Moreover, this is an excellent opportunity for anyone interested in taking on the role of Inventory Assistant within an international environment.

Perks & Benefits

• In-house medical team and HMO coverage.
• A healthy workplace promotes collaboration and creativity.
• Clear growth strategies and learning opportunities to advance your career.
  
  

Enjoy great perks and benefits, such as an in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. In addition, we need to help you advance your career by elevating growth strategies. You will also have learning opportunities throughout your career journey with us. If you are passionate about contributing to a dynamic team, the Inventory Assistant role offers great career prospects at optiBPO.

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