Virtual Assistant

Job Title: Virtual Assistant

Location: Remote (India ONLY)

Employment Type: Independent Contractor

Time Zone Alignment: USA Eastern Standard Time (EST)

Estimated Hours Per Week: 20 to start (with the high likelihood of increase)

Base Salary Range: ₱155 - ₱180 per hour (depending on experience)

Bonus Incentive Structure: Yes

Company Overview

We represent a premier financial services and insurance brokerage operating nationwide. The organization simplifies health, life, Medicare, and retirement planning with a tech-forward, people-first approach. They prioritize personalized client experiences characterized by clarity and expert guidance. As they expand, they seek a dedicated Virtual Assistant to help manage their growing talent pipeline.

Job Summary

The Virtual Assistant will provide administrative support to ensure a seamless hiring process. Responsibilities include managing candidate communications, organizing data, and maintaining hiring workflow efficiency. The role requires comfort with spreadsheets and digital tools in a remote environment. Prior recruitment experience is helpful but not required; training will be provided to candidates with the right organizational mindset.

Key Responsibilities

• Recruitment Pipeline Support: Assist with managing job postings and monitoring candidate pipelines to ensure a steady flow of talent.
• Candidate Communication: Send standardized and automated messages to prospective hires, coordinate and schedule interviews, and handle professional follow-up correspondence.
• Data Management and Tracking: Organize candidate information and track progress through every stage of the hiring journey using Google Sheets or Excel to maintain accurate records.
• Workflow Optimization: Use digital tools to capture and store critical information from meetings and candidate profiles to streamline access for leadership.
• Administrative Coordination: Assist with calendar management and ensure daily administrative tasks are completed accurately to support growth.
• General Support: Perform other tasks as assigned to meet the evolving needs of the department and organization.
  
  

• Technical Aptitude: Comfortable using spreadsheet software (Google Sheets/Excel) and common digital communication tools.
• Willingness to Learn: Prior experience with recruitment platforms (e.g., Indeed) is a plus but not required; training will be provided.
• Attention to Detail: Ability to manage high volumes of data and messages while maintaining quality and accuracy.
• Professional Communication: Excellent written and verbal communication skills for interacting with candidates and team members.
• Organizational Ability: Strong time-management skills and ability to prioritize tasks effectively in a fast-paced environment.
• Self-Motivated: Ability to work independently in a remote capacity while meeting goals and deadlines.